Office Manager/Executive Assistant

About Eight Sleep

The sleep fitness company.

The role

**The role** We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors.  This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri). **How you’ll contribute** * _Facility Management:_ Ensure the office space is well-maintained, organized, and conducive to a productive work environment.  * _Vendor Management:_ Coordinate with vendors for services such as cleaning, maintenance, and office supplies. * _Supplies and Inventory:_ Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels. * _Administrative Support:_ Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed. * _Expense Management:_ Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed. * _Event Coordination:_ Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials. * _Employee Support:_ Assist with onboarding new employees, including workspace setup, IT support coordination. * _Front Desk Operations:_ Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments. * Ad-hoc Projects: Take on special projects as needed to support company growth and strategic [initiatives.Help](http://initiatives.Help) with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required. **What you need to succeed** * 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment. * Experience with executive calendaring and support in a remote environment * Strong organizational and multitasking skills with exceptional attention to detail. * Proactive problem solver who can handle multiple projects and deadlines with little supervision. * Excellent written and verbal communication skills. * Ability to manage sensitive and confidential information with discretion. * Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.). * Strong interpersonal skills, with a professional, positive, and approachable attitude. * Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities. * Experience with basic budget management and office supply ordering is a plus. * A passion for startup culture and a collaborative mindset. * NY based with the ability and enthusiasm to work in office Monday-Friday