Vault Clerk

Job Title: Vault Clerk
​Location: Missoula, MT 59801
Duration: 3-month contract with possible extension
Work Arrangement: 100% Onsite
Schedule: Part-time, 25 hours per week
Working Hours: Monday–Friday, approximately 5 hours per day between 8:30 AM and 5:00 PM. Hours may vary based on business needs.
Parking: Free parking
Interview Process: One round, ideally onsite. A Teams interview may be conducted, and candidates must keep their cameras on.

Under general supervision and established procedures, the Document Processing Clerk performs document processing, filing, recordkeeping, data entry, scanning, archiving, and related clerical duties. The role requires attention to detail, the ability to identify and resolve discrepancies, and the ability to work efficiently in a fast-paced environment while following established procedures.

The position involves working in a vault environment, handling physical documents, retrieving and organizing files, making copies, completing inventories, shifting files, and preparing and scanning documents. Candidates must be comfortable standing for approximately 80% of the workday.

• Perform document processing, filing, scanning, copying, and recordkeeping tasks accurately and efficiently.

• Retrieve, organize, archive, and maintain physical documents and files.

• Prepare documents for scanning and ensure records are properly organized.

• Complete file inventories and assist with shifting and arranging documents.

• Perform data entry and other routine clerical and operational tasks.

• Identify and resolve discrepancies by following established procedures and guidelines.

• Meet strict deadlines while maintaining accuracy in a fast-paced work environment.

• Learn new processes, systems, terminology, and procedures as required.

• Collaborate with internal teams and communicate with vendors or external customers by phone or email when needed.

• Participate in required training and follow established operational guidelines.

• High school diploma or equivalent preferred.

• 1–2 years of related experience preferred.

• Basic knowledge of general office procedures and computer equipment.

• Strong attention to detail and accuracy.

• Ability to collect, organize, and maintain information.

• Ability to follow instructions and established procedures.

• Ability to work efficiently in a fast-paced environment.

• Comfortable standing for approximately 80% of the workday.

• Ability to lift, move, retrieve, and organize files and documents as required.

• Reliable, organized, and able to meet deadlines.

This is a fully onsite, part-time position in a vault and document storage environment. Responsibilities involve physical file handling, document preparation, scanning, inventory management, and routine clerical work. Free parking is available at the worksite.