Turnaround Admin Coordinator (Remote + Travel)

On-Board Industrial Solutions is hiring a Turnaround Admin Coordinator!

For immediate consideration please send your resume to resumes@onboardusa.com
​Subject Line: Position Title and State you are Located

Position Details:
Position Type: Full Time (24 months initially, additional opportunity contingent upon performance and business need)
Job Location:Remote + 35% Travel; open to US-based candidates, preferred locations are: Texas, California, or Louisiana
Schedule: Typically 40 hours per week, with extended hours and weekends required during turnaround execution.
Benefits: Health Insurance (Medical, Dental, Vision), Life Insurance, 401(k), PTO, and Paid Holidays
Compensation: $28 - $32/hr, depending on experience & qualifications

Our ClientIs a world-leading industrial gases company in operation for over 80 years focused on serving energy, environmental, and emerging markets.

Overview / Summary:

• Serve as the primary point of contact between Turnaround & Projects teams and Procurement to ensure timely processing of material and service requisitions.
• Create accurate, high-quality SAP requisitions in accordance with established procedures and best practices.
• Review and validate vendor invoices for accuracy and facilitate timely approvals and payment processing.
• Perform goods receipt transactions and invoice processing activities within SAP.
• Coordinate with Procurement, Accounts Payable, vendors, and internal stakeholders to resolve invoicing discrepancies and outstanding issues.
• Provide guidance and training to requisition requestors to improve submission accuracy and completeness.
• Monitor and meet established KPIs related to requisition creation, invoice approvals, and issue resolution.
• Proactively follow up on outstanding requests, resolve escalated issues, and drive timely completion of assigned activities.
• Provide administrative support to Turnaround & Projects teams, including documentation, coordination, and reporting.
• Support continuous improvement initiatives to streamline requisitioning and invoice processing workflows.
• Maintain effective communication and professional working relationships with internal and external stakeholders.
• Work independently with minimal supervision while managing multiple priorities and deadlines.

• Minimum 5 years of SAP experience with materials and services requisitioning.
• Minimum 5 years of SAP invoice review and approval experience, including VIM Analytics.
• Experience supporting industrial turnaround activities strongly preferred.
• Strong organizational, planning, multitasking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to coordinate effectively with Procurement, Accounts Payable, vendors, and cross-functional teams.
• Self-motivated, detail-oriented, and capable of working independently with minimal supervision.
• Demonstrated ability to manage competing priorities and meet established performance targets.
• Strong interpersonal skills and a professional, collaborative approach to resolving issues.
• Willingness to learn and utilize new systems, applications, and business processes.
• Flexibility to work extended hours, weekends, and varying schedules during turnaround execution.

Education, Certifications and Additional Requirements:

• Minimum high school diploma or GED required.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, as well as OneNote and SharePoint.
• Active TWIC card required and must remain valid throughout the assignment.
• Ability and willingness to travel domestically to industrial operating facilities.
• Ability to work in a variety of environments, including office, remote/home-based, and active industrial facilities.

In order to be considered for this role, you must be legally authorized to work in the US on a permanent basis without sponsorship. Background and drug screenings required

Apply Today!
www.onboardusa.com

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

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