Operating Room Support Services Supervisor

Job Profile Summary 

​This role focuses on providing administrative and business support to the organization in order to achieve operational goals.  In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning,determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices,allocates resources and makes decisionsregarding practice growth, and develops need toaccomplish the practice's vision.  A management role that supervises employees focusing on tactical, operational activities within a specified area, with the majority of time spent overseeing area of responsibility, planning, prioritizing and/or directing the responsibilities of employees. Goal achievement is typicallyaccomplished through performance of direct and/or indirect reports. A role that supervises para-professional employees. Responsibilities that typicallyinclude: Setting day-to-day operationalobjectives for team, problems faced may be difficult but typically are not complex, and ensures policies, practices and procedures are understood and followed by direct reports,customers and stakeholders. 

Job Overview 

This position is responsible for daily operations including the scheduling, training and coaching of these valued team members while ensuring optimal customer service is maintained at all times.  This position will review,maintain and update the patient scheduling templates for the clinical services of the department and for all hospital systems related to clinical inpatient and outpatient services. The candidate will engage in quality improvement and efficiency projects while taking ownership and resolving any customer. Adept at developing andmaintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve the goals andobjectives of administration.   

Job Description 

Minimum Qualifications: 

1.Associate’s Degree plus one (1) year of experience or High school diploma or equivalent plus more than five (5) years of experience. 

2.Two (2) years of experience in a healthcare setting including staffing and scheduling. 

Preferred Qualifications: 

1.Bachelor’s degree 

2.Three (3) years of experience in a healthcare setting includingstaff training and development, job coaching, and evaluation. 

Duties and Responsibilities: Theduties and responsibilities listedbeloware intended to describe the general nature of work and are not intended to be an all-inclusive list. Other dutiesand responsibilitiesmay be assigned. 

1.Provides direct supervision of assigned clinical, support, and/or bulling staff. 

2.Participates in andprovidesoversight of support activities inclinical areato ensure that the highest standards of customer service aremaintained which includes greeting all patients and visitors promptly. 

3. Engages inquality improvement and efficiency projects  

4. Servesas the “super user” for all hospital systems related to clinical inpatient and outpatient services  

5.Mayparticipate in the interviewing, hiring, performance review, and/or corrective action of staff. 

6. Conductscontinuous training with all support staff on customer service standards (12 Tenets) and hospital systems. 

7.Mayassist in the ongoing analysis of the department’s organizational clinical structure and job design. 

8.Recommends,plans and implements changes to improve theutilization of resources and organizational performance. 

9.Works on special projects related to revenue, charge capture, and documentation. 

10.Providesbackup during vacations and time away. 

11.Manages administrative activities and systems, which support the departments’ clinical work. 

12.Reviews,maintains and updates the patient scheduling templates for the clinical services. 

13. Manages the automated telephone answering system as it relates to clinical operations. 

14. Coordinates the triaging ofpatients, and internal department customer telephone calls with all support staff. 

15.Oversees the collection of co-payments from patients and daily cash deposits. 

16.Monitors status of pending reappointments and ensurestimely completion of physician and allied health reappointments bymaintaining logging system to ensure all packets are returnedin a timely manner. 

17.Upon return of reappointment packets, reviews data for completeness. Follow up to obtain missing information as needed  

18.Maintains collaborative team relationships with peers and colleaguesin order to effectively contribute to the team’s achievement of goals, and to help foster a positive work environment 

15. May coordinateon-boarding for all new clinical and non-clinical staff 

Physical Requirements:  

1. Frequent sitting, occasional standing or working, and lifting of 10-15 points. 

2. May be exposed to dust and other typical office-like discomforts. 

3. Manual dexterity using fine hand manipulations for computer keyboard operation. 

4. Requires ability to see computer screen and read reports. 

5. Requires ability to hear instructions from physicians and other clinical or nursing staff. 

6.Some exposure to hazardous materials (blood,etc). 

Skills & Abilities: 

1. Computer literacy required including familiarity withMicrosoft Office (Word, Excel, PowerPoint, Outlook), relational databases (Access), and comfortable learning new computer applications. 

2. Excellentinterpersonal andcustomer service skills including excellent interpersonal and telephone skills.  

3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies. 

4. Strong business skills, including understanding of health care expense, billing,revenue, and reimbursement models and how they affect business plans.   

5.Analytic and quantitative skills are needed to design and produce financial and clinical reports to make resource-planning decisions. 

6. Excellent organizational skillsrequired with attention to detail. Ability to prioritize work and be flexible with work assignments. 

7. Knowledge of medical terminology. 

8.Ability to work independently with a minimum of supervision in routine matters.Self-motivated. 

9. Excellentorganizational skills. 

10. Ability tomaintain sensitive and confidential medical information. 

At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.

The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.

Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it.

Pay Range: