Title Clerk Assistant (Part-Time)

Join a Legacy of Excellence with the Swope Family of Dealerships!

Since 1952, the Swope Family of Dealerships has been a proud part of the Hardin County community. With over 70 years of service and multiple locations across the area, we’ve built more than a business—we’ve built a legacy rooted in trust, integrity, and community connection.

At Swope, we believe in more than just selling and servicing vehicles—we believe in supporting the people and neighborhoods around us. We’re passionate about giving back and actively involved in local initiatives, and we encourage our associates to get involved.

Swope Hyundai is seeking a detail-oriented and organized Title Clerk Assistant to join our Office Administration and Sales team. This is a part-time position that has the opportunity to grow into a full-time position.

The Title Clerk Assistant is responsible for processing vehicle titles and registrations, ensuring legal compliance and accuracy in all related documentation. This position plays a vital role in supporting the dealership’s sales and administrative operations.

Key Responsibilities:

• Process new and used vehicle title applications and registrations in a timely manner
• Verify that all documentation is complete and accurate for titling and registration
• Submit necessary paperwork to the appropriate state agencies and follow up as needed
• Maintain records of all vehicle transactions and ensure proper filing of documents
• Prepare and package purchase documents for submission to banks, finance companies, and internal departments
• Manage and submit claims for OEM (Original Equipment Manufacturer) incentive plans accurately and within deadlines
• Communicate with banks, guests, and state DMV offices to resolve title-related issues
• Reconcile title and registration fees with accounting and ensure proper payment
• Handle title corrections, duplicate titles, and lien releases as required
• Stay current on state and federal title regulations and dealership policies
• Provide administrative support to the sales and office staff as needed
• Handle daily bank deposits and maintain accurate transaction records

Qualifications

• Previous experience in automotive titling or dealership administration preferred
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency with office software and dealership management systems is a plus
• High school diploma or equivalent required

Working Conditions:

• Office environment with standard business hours
• Occasional extended hours during peak times

Benefits 

• PTO available first of the month after 60 days of employment
• Paid Sick Time available first of the month after 60 days of employment
• Holiday Pay starting first day of employment
• Wellness Reimbursement
• Health Insurance
• HSA - Health Savings Account with company contribution
• 401K with Company Match
• Vision Insurance
• Dental Insurance
• Company Paid Basic Life Insurance & AD&D Insurance
• Supplemental life insurance
• Company Paid Short Term Disability
• Long Term Disability
• Critical illness and Accident Coverage
• Prepaid Legal Insurance
• Identity Theft Protection
• Discount Programs
• Referral Programs
• Employee Assistance Program
• Pet insurance