Title Clerk

Position Summary

Chuck Nash Chevrolet Buick is seeking a dependable, detail-oriented, and experienced Automotive Title Clerk to join our accounting team.

This position is responsible for accurately and efficiently processing vehicle titles and registrations for new and used retail vehicle sales, fleet transactions, and out-of-state deals. The Title Clerk will also be responsible for processing title, tax, and license (TTL) refund checks, maintaining accurate records, and ensuring all transactions are completed in accordance with applicable state regulations and dealership procedures.

The ideal candidate is organized, able to manage a high volume of transactions, and committed to meeting deadlines while maintaining accuracy and excellent customer service.

Essential Duties and Responsibilities

Vehicle Titling and Registration

• Process title and registration paperwork for all new and used retail vehicle sales.

• Process title and registration transactions for fleet and commercial vehicle sales.

• Handle out-of-state title and registration transactions, ensuring compliance with the requirements of each applicable state.

• Prepare, review, and submit all required title and registration documentation accurately and timely.

• Verify vehicle information, ownership documents, lienholder information, sales tax, and registration fees.

• Process title transfers, lien recordings, and other related DMV transactions.

• Work with the Texas Department of Motor Vehicles (TxDMV), county tax offices, and out-of-state agencies to resolve title and registration issues.

• Monitor outstanding title transactions and follow up on missing documents or unresolved issues.

• Ensure all title work is completed within applicable state deadlines.

TTL Refunds and Accounting Responsibilities

• Calculate and process title, tax, and license (TTL) refund checks for customers.

• Verify refund amounts and supporting documentation before submitting checks for approval and issuance.

• Maintain accurate records of title and registration fees, refunds, and related transactions.

• Identify and resolve discrepancies involving title fees, sales taxes, and registration charges.

• Work closely with the accounting department to ensure accurate processing and reconciliation of title-related transactions.

Deal Processing and Documentation

• Review completed vehicle deals for accuracy and completeness of title-related paperwork.

• Communicate with the sales, finance, fleet, and accounting departments regarding missing or incorrect documentation.

• Follow up with lenders, customers, and other dealerships when additional documentation is required.

• Maintain organized records of pending, completed, and outstanding title transactions.

• Assist with resolving title issues, rejected applications, and other documentation discrepancies.

• Ensure all customer and dealership information is handled confidentially and professionally.

Qualifications and Requirements

• Previous automotive dealership title experience preferred.

• Experience processing Texas vehicle titles and registrations strongly preferred.

• Knowledge of out-of-state titling procedures is a plus.

• Experience with fleet and commercial vehicle transactions preferred.

• Familiarity with Texas DMV regulations, title requirements, and registration deadlines.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced dealership environment.

• Strong communication and problem-solving skills.

• Proficiency with Microsoft Office, particularly Excel and Outlook.

• Experience with Tekion or another automotive dealership management system preferred.

• Ability to work independently while also contributing to a team environment.

• Dependable, professional, and able to maintain confidentiality.

Expectations

• Maintain accurate and timely processing of all assigned title transactions.

• Proactively identify and resolve title-related issues before they cause delays.

• Keep outstanding title work current and properly documented.

• Communicate promptly with management regarding missing paperwork, discrepancies, or potential compliance concerns.

• Maintain a high level of accountability, organization, and attention to detail.

• Work cooperatively with the accounting, finance, sales, and fleet departments to ensure smooth daily operations.

Pay is competitive and based off experience.

We offer Medical, Dental and Supplemental benefits as well as a 401k match.

Experience with Tekion DMS is a plus.

About Chuck Nash Chevrolet Buick

Chuck Nash Chevrolet Buick is an established, family-owned automotive dealership serving San Marcos and the surrounding Central Texas communities. We pride ourselves on providing excellent customer service, maintaining strong relationships, and creating a professional, team-oriented work environment.

We are looking for someone who takes pride in their work, values accuracy, and can be counted on to help keep our accounting and title operations running efficiently.

Chuck Nash Chevrolet Buick is an Equal Opportunity Employer.