Temporary Missions Operations Specialist

POSITION SUMMARY

Under the guidance of the Director of Missions, the Temporary Missions Program Operation Specialist supports the Missions Program by assisting in the daily Missions activities related to Missions equipment, worship teams, class activity teams, invoice payments, and mission trips.  This temporary position is a 3-month assignment with possible extension.

Reports to: Director of Missions

Supervises: None

ESSENTIAL DUTIES 

• Equipment management and event coordination 
  • Prepares for and has equipment oversight of mission trips, Local Engagement activities, retreats, and other events
  • Upon request, serves as a chaperone at local Missions events and service sites and as assigned on Missions trips
  • Maintains, organizes, catalogs, and prepares all equipment for trips and for use in the Missions offices and classroom
• Reconcile payments of Missions credit cards and invoices
• Assist with the recycling program, including pickup, sign-ups, and financial distribution
• Member of Missions team that develops student leaders and builds class community to prepare students to live as Christians in this world
  • Assist in the instruction and training for Missions Program Student Leadership Team
  • Preps and oversees a student-led weekly Missions Class Activity team in each of the four classes
  • Meet with Officers, other missions staff, and students as needed to implement the vision
• Assists with photo and video creation and development of videos and reels

ADDITIONAL DUTIES

• All other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the position's essential functions.

Education

High School; Some college preferred

Experience

Experience with missions and missions equipment

LICENSES, CERTIFICATES, AND CLEARANCES

• Cleared Background/Fingerprint check
• Valid CPR and First Aid certifications
• Cleared TB assessment
• Completion of Ministry Safe Training
• Valid CA Driver's License

KEY COMPETENCIES

Knowledge

• Plans and prepares equipment, supplies, and materials for trips, retreats, and events, anticipating needs ahead of time
• Assist in multiple tasks and deadlines while keeping accurate records
• Pays strong attention to detail in cataloging, inventory, and financial reconciliation
• Handles equipment, funds, and student safety responsibilities with integrity and care

Skills and Abilities

• Excellent written communication skills
• Sound discernment/judgment
• Ability to meet deadlines and multitask
• Proficient computer skills, specifically with Microsoft Office Suite
• Prioritize and juggle competing tasks across equipment, finance, events, and student teams
• Handle financial information with accuracy and confidentiality
• Work well with high school or college-age students, offering encouragement, guidance, and appropriate boundaries
• Remain flexible, calm, and solution-oriented in fast-paced or unpredictable environments
• Represent the Missions Program positively to students, parents, volunteers, and community partners
• Travel and chaperone off-site, including overnight mission trips as assigned

PERSONAL CHARACTERISTICS

• Exhibit the highest level of Christian integrity; his/her life reflects Christ-like morals, behavior, and attitude in dealing with students, parents, visitors, and co-workers
• Full support of Christian education and OLu's core values and mission of helping students internalize the gospel message of salvation in Christ Jesus
• Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
• Be a person of honesty, integrity, and faith in Christ. They must be able to articulate their faith and be faithful in attendance at a Christian Church
• A member of the Lutheran Church is preferred

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodationsmay be made to enable individuals with disabilities to perform the essential functions

• The employee must occasionally reach with hands and arms; use hands to finger, handle, or feel objects or controls; lift, push, pull, or carry up to 75 pounds; squat, kneel, or bend; and smell
• Vision abilities include near and far vision, peripheral vision, depth perception, and the ability to adjust focus

WORK ENVIRONMENT

• The typical working environment takes place in both a climate-controlled indoor office environment
• Off-campus work may be performed in a variety of settings with varying work environments
• The typical noise level is moderate but may occasionally be loud

This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade.