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Talent Acquisition Coordinator
OSTechnical
- 🇺🇸 United States
- On-site
- Manager or above
- 4 hours ago
- Outlook
- LinkedIn Recruiter
- Machine Learning
- ChatGPT
- AI
4 hours ago
This is a great opportunity for someone seeking a career in HR/Recruiting.
Work location – Hybrid LA
Position Summary
Provides organizational and administrative support to drive a smooth talent acquisition process that enables the recruitment of qualified and high-performing talent to deliver Company's mission.
Key Responsibilities & Duties
- Play a critical role in shaping both the candidate experience and the new hire experience, serving as a key point of contact for candidates from initial interview through onboarding.
- Maintain timely, regular written and verbal communication with job applicants throughout the process to ensure a positive candidate and new hire experience.
- Coordinate and schedule interviews for stakeholders, managing complex calendars across multiple time zones.
- Coordinate and monitor job postings across the ATS, LinkedIn, and other job boards, ensuring postings are accurate, up to date, and promptly removed once filled.
- Regularly communicate with hiring managers at all stages of the recruitment process to provide updates, collect feedback, and maintain momentum in the process.
- Support candidate sourcing efforts, identifying and engaging qualified talent through various channels.
- Serve as primary liaison for third-party background check vendors to drive timely turnaround and resolve discrepancies.
- Coordinate background and reference checks for candidates, ensuring accuracy and compliance with company policy.
- Submit and track service requests across functional teams (IT, Facilities, Payroll, etc.) to ensure new hires are fully set up on day one.
- Organize and process data entry transactions in Applicant Tracking and Human Resources Information systems with accuracy.
- Monitor onboarding, sourcing, and background check workflows to identify bottlenecks and recommend process improvements.
- Support additional HR/recruiting projects as assigned.
- Strong work ethic and sense of integrity, trustworthiness, and ability to maintain a high level of confidentiality.
- Demonstrated experience managing complex interview scheduling across multiple calendars, stakeholders, and time zones, using Outlook or similar calendaring tools.
- Experience sourcing candidates through LinkedIn Recruiter, job boards, ATS databases, and/or other talent sourcing platforms.
- Experience working within an Applicant Tracking System (ATS), maintaining accurate candidate and requisition data.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple candidates, requisitions, and competing priorities while proactively solving scheduling challenges and adapting to shifting demands.
- Strong written and verbal communication skills, with the ability to engage professionally with candidates, hiring managers, recruiters, and senior-level stakeholders.
- Strong customer-service orientation and commitment to a positive, responsive candidate experience.
- Demonstrated proficiency in using generative AI (e.g., ChatGPT) and other AI-enabled internal tools responsibly to support research, analysis, productivity, communication, and routine work activities, including verifying AI-generated output for accuracy and following company policies regarding confidentiality, data privacy, and information security.
- Ability to handle sensitive and confidential information with discretion.
- Bachelor's degree is preferred or other qualification with equivalent length of related work experience.
- Minimum 1-2 years of experience in Talent Acquisition, recruiting coordination, recruiting operations, Human Resources, or a related field, with demonstrated experience coordinating interviews and supporting recruiting activities.
- Fluent written and spoken English is required.
- Experience gained in a multinational organization is advantageous.
- Demonstrated skills in languages in addition to English are desired.
Talent Acquisition Coordinator · OSTechnical