Surgical Coordinator

Viva Eve, New York's premier health destination for women, is seeking a Surgical Coordinator.

The first of its kind, Viva Eve offers patients a single destination where they can manage all aspects of their overall health. The company has a diverse team of highly trained medical specialists in women's health, including obstetrics, gynecology, minimally invasive gynecologic surgery, diagnostic radiology, interventional radiology, anesthesiology, and nutrition. A mission-driven company, Viva Eve believes that when employees feel respected and included, patients receive the best care.

As a Surgical Coordinator for our Obstetrics and Gynecology (OB/GYN) practice, you will play a vital role in ensuring the smooth and efficient operation of our surgical department. You will be responsible for coordinating all aspects of surgical procedures, from patient scheduling and pre-operative preparations to post-operative follow-ups. Your role will be pivotal in providing high-quality care to our OB/GYN patients.

What You’ll Do:

1. Patient Scheduling and Consultation:

· Schedule surgical procedures for OB/GYN patients, taking into consideration patient preferences and physician availability.

· Coordinate initial consultations and assessments to evaluate surgical candidates.

· Educate patients on pre-operative and post-operative instructions.

2. Pre-Operative Preparation:

· Ensure all necessary pre-operative tests, medical clearances, and consents are obtained.

· Collaborate with the nursing staff to prepare patients for surgery, which may include reviewing dietary restrictions and medication guidelines.

· Communicate pre-operative instructions to patients and address any questions or concerns.

3. Operational Coordination:

· Liaise with hospital and ASC operating room staff and surgical teams to schedule procedures, ensuring all necessary forms have been completed and submitted; and all necessary resources are in place.

· Monitor the availability of surgical equipment, supplies, and instruments.

· Maintain accurate surgical records, including patient information and procedure details.

4. Post-Operative Follow-Up:

· Coordinate post-operative appointments for patients.

· Assist in tracking patient recovery and addressing any post-operative concerns or complications.

· Communicate with patients regarding surgical outcomes and provide appropriate resources for their recovery.

5. Insurance and Billing:

· Verify insurance coverage and obtain necessary pre-authorization for surgical procedures.

· Assist patients in understanding their insurance benefits and financial responsibilities.

· Coordinate with billing and insurance departments to ensure accurate and timely billing.

6. Compliance and Documentation:

· Adhere to all regulatory and compliance guidelines in the handling of patient information and surgical records.

· Maintain meticulous and organized records of surgical cases and patient information.

7. Patient Education:

· As needed, provide patients with educational materials and information about surgical procedures, potential risks, and expected outcomes.

Who you are:

· High school diploma or equivalent (bachelor’s degree in a related field is a plus).

· Prior experience in a surgical coordination or medical administrative role is preferred.

· Knowledge of OBGYN procedures and terminology is advantageous.

· Excellent organizational, communication, and interpersonal skills.

· Strong attention to detail and the ability to maintain accurate records.

· Proficiency in using electronic health records (EHR) and medical software.

· Familiarity with insurance verification and authorization processes.

· Commitment to maintaining patient confidentiality and complying with HIPAA regulations.

Location

This role will be based onsite at our Forest Hills Location 108-16 63rd Road Forest Hills, NY 11375

Benefits And Compensation

• Pay Range $25.00- $29.00 an hour

• Paid Time Off

• 401(k) with match

• Medical, Dental and Vision Insurance

• Employee Assistance Programs