AS
Supply Chain Coordinator - PGS
Accede Solutions Inc
Location not stated
3 months ago
- SAP
- ERP
- Excel
- Oracle
3 months ago
Short Description:
ONSITE 3600 Midtown Drive, Tampa, FL, 33607, M-T, in office Friday will be remote
M-F 8am-5pm,w/flexibility
Complete Description:
POSITION CONCEPT
The Supply Chain Coordinator supports the operational and administrative
functions of the supply chain department for the largest natural gas utility in
Florida. The Coordinator will focus on fleet and facilities management. This
role ensures efficient coordination of procurement activities, asset tracking,
vendor support, and financial processes. The coordinator plays a key role in
maintaining data accuracy, supporting reporting needs, and serving as a backup
resource across the supply chain team.
PRIMARY DUTIES AND RESPONSIBILITIES
- Coordinate day-to-day supply chain activities related
to fleet and facilities management, including facilities service
scheduling, fleet asset tracking, and vendor communication.
2. Use multiple systems, including SAP, AVL
(Automatic Vehicle Location), and fleet management platforms like Holman/ARI,
to oversee and track fleet operations and facilities data.
- Create and process Purchase Requisitions (PRs) in
alignment with company policies and operational needs.
4. Monitor invoices from submission to
payment, ensuring comprehensive documentation, accurate coding, and prompt
resolution of any discrepancies.
5. Facilitate invoice payment procedures by
working collaboratively with finance teams and vendors to guarantee precise and
timely payments.
- Maintain organized records of procurement, fleet, and
facilities transactions to support audits and compliance requirements.
- Generate and analyze routine and ad hoc reports
related to fleet utilization, expenses, facilities operations, and supply
chain performance.
- Assist with budget tracking and cost control
initiatives for fleet and facilities expenditures.
- Ensure compliance with internal controls, company
policies, and regulatory requirements.
- Serve as a backup coordinator for the supply chain
department, providing cross-functional support as needed.
SUPERVISION
Direct Supervision: None
Indirect Supervision: Supplier
Management
RELATIONSHIPS
Key Internal: Operations (members of field management), Engineering and
Construction Team Members, Supply Chain Management team
Key External: Suppliers (Holman, AssetWORKS AVL, vehicle dealerships,
etc.)
QUALIFICATIONS
Education
Required: Bachelor's degree in
business, supply chain, or related field
Experience
Required: 3 years of procurement or
supply chain
Preferred: Admin skills with SAP, MS
Office, AVL, and fleet management platforms
Knowledge/Skills/Abilities
(KSA)
Required: Strong
analytical ability, organizational skills, effective communication, attention
to detail, and ERP system familiarity; experience in supply chain, coordination,
fleet management, facilities coordination, or administrative operations
preferred; experience with purchase requisition creation, invoice tracking, and
payment processing; strong organizational and multitasking skills with high
diligence; proficiency in Microsoft Office Suite, particularly Excel for
reporting and data analysis; effective communication and problem-solving
abilities; ability to work effectively in a fast-paced, deadline-driven
environment.
Preferred: A
Demonstrated
knowledge of procurement regulations, contractual terms, and enterprise
resource planning (ERP) systems such as SAP and Oracle; analytical skills,
familiarity with ERP systems, meticulous, organizational and communication
skills; basic understanding of procurement regulations, contract terms.
LEADERSHIP COMPETENCIES
- Speaks on Safety, Health, and the
Environment
- Takes Ownership and Acts with
Integrity
- Drives Operational Excellence for
Customers
- Build Strong Collaborative
Relationships
- Develop People and Teams
- Cultivate Innovation and Embraces
Change
- Thinks Strategically and Exercises
Sound Judgment
WORKING CONDITIONS
Office environment; In office four days, one day remote; meetings in various
locations; occasional overtime/weekend/on-call support
PHYSICAL DEMANDS/REQUIREMENTS
The applicant must be capable of sitting for long durations; work is performed
in typical office settings, with occasional weekend, overtime, or emergency
response as required. A valid driver's license is required for operating a
motor vehicle.
Skills:
| Skill | Required / Desired | Amount | of Experience | Expertise Rating | Move |
Supply Chain Coordinator - PGS · Accede Solutions Inc