Supervisor 3 (Pretrial Services Supervisor)

Initial Posting Date:

Application Deadline:

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Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. Scheduling interviews may take longer, depending on the number of applications.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired byour work and mission.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• The hourly equivalent for this position is $44.79 - $69.48, and the annual salary for this position is $93,160 - $144,513.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Salary offers are made with consideration of the candidate’s education and experience.

Position Highlights

TheLane County Circuit Court, in Eugene, Oregon is hiring aPretrial Services Supervisor (Supervisor 3).

In this role…

You will direct the work of the Pretrial Services unit, and will help plan and administer pretrial services, generally.   

Supervising and training will be an important part of your workload; you will assign, monitor, review, and evaluate the work of subordinate employees for quality standards and provide guidance and leadership. You will also oversee hiring for your work unit, which includes identifying needed skills within the unit, recruiting and interviewing quality candidates, and making recommendations for hiring.  You will oversee daily operation of departmental work tasks; gauge, assign, and coordinate work and staff resources to achieve efficiency and effectiveness.

You will attend management team and other meetings regarding the development and updating of local pretrial service processes, procedures, policy, systems and organization resulting from legislative and budgetary changes, or other local justice system changes and initiatives. You will use initiative and resourcefulness to provide input in developing short- and long-term goals for Lane County Circuit Court and implement training/cross-training programs for staff.

Assigned tasks may be changed to accommodate workload and organizational needs. 

Instructions forREQUIRED Cover Letter and Work History/Resume

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / Cover Letter section of the application. The attached cover letter file should include your name (ex: Cover Letter – First Name Last Name).
• In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume / Cover Letter section of the application. The attached resume file should include your name (ex: Resume – First Name Last Name). 

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Document Format

• Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)
• Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)
• We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word ’97-2003 (.doc)

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have an Associate’s degree in business, management, or a related field.

AND

At least five (5) years of progressively responsible supervisor or staff-supported experience. Qualifying OJD experience would be at the equivalent of Court Operations Associate or above.

NOTE: Your recent experience must reflect staff support or supervisor, directly or through lead workers, staff performing a wide variety of clerical, analytical, and technical support duties. The supervisor experience must include most, or all, of the following:

• Special project,
• Developing and updating policies and procedures,
• Hiring or recommending hiring,
• Training,
• Assigning and reviewing work,
• Evaluating performance,
• Responding to staff concerns, and
• Handling disciplinary actions.

OR

Any combination ofeducation and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.

NOTE: A bachelor’s degree in court administration, management, business or public administration, or a closely related field may be substituted for up to four (4) years of the required experience.

Special Qualifications

(These must be verifiable.)

The qualified candidate must have Law Enforcement Data Systems (LEDS) certification or have the ability to obtain certification within six (6) months of hire. Eligibility requirements for obtaining LEDS certification are availablehere. 

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Skill supervising staff, including training, motivating, effectively communicating, assigning and evaluating work, and handling discipline.
• Skill managing workload and deadlines in a fast-paced business setting.
• Skill creating and developing business processes.
• Skill making decisions related to workflow, priorities, and assignments.
• Skill presenting information clearly and logically, both orally and in writing.
• Proficiency explaining rules, policies, procedures, and decisions.
• Experience recognizing, addressing, and managing conflict in a business or professional setting.
• Experience evaluating statutory, rule, or system changes to ensure rules, processes, or procedures are compliant and meet all necessary requirements.
• Experience and working knowledge of word processing and spreadsheet software.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday.  This position is FLSA Exempt and is not eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after-hours work may be required as the office operates from 7:00 a.m. to 10:30 p.m., Monday through Sunday.
• Work is performed in the Lane County Jail. This position works directly with external law enforcement agencies and staff.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. This position interacts with people charged with violent/sexual offenses. Tolerance to the stress associated with working with hostile or abusive people is required.
• Ability to work alone, within a group, and with/without direct supervision.

• Long periods of sitting may be required due to the high volume of work.
• The following equipment may be used: audio/video equipment, telephone, OJD-assigned computer with multiple monitors, photocopier, and office equipment.
• Ability to lift up to 40 pounds.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’sI-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunitiesVeterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, pleaseclick here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are availablehere.
• For questions about a specific OJD job posting, call 503-986-5930 or emailojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.