Administrative Officer

JOB SUMMARY:

The Administrative Officer is responsible for coordinating day-to-day administrative and office operations to ensure an efficient, safe, and well-organized work environment. The role manages office resources, facilities, vendor relationships, administrative records, procurement support activities, and employee-related administrative requirements. The incumbent also supports workplace health, safety, and environmental (HSE) compliance, monitors administrative expenditures, prepares periodic reports, and ensures adherence to company policies, procedures, and administrative standards to support overall business operations.

KEY RESPONSIBILITIES:

• Coordinate daily administrative and office activities to ensure operational efficiency.

• Manage office supplies, stationery, equipment, and other administrative resources.

• Maintain accurate and up-to-date administrative records, files, and documentation.

• Coordinate meetings, appointments, staff engagements, and official events.

• Monitor office facilities, utilities, and general workplace conditions.

• Liaise with vendors, contractors, and service providers for administrative and maintenance needs.

• Support procurement activities by obtaining quotations, raising requests, and monitoring deliveries.

• Monitor administrative expenses and ensure proper documentation of expenditures.

• Assist with staff onboarding, welfare activities, and other employee-related administrative requirements.

• Ensure the office environment is clean, organized, and conducive to productivity.

• Report facility defects, equipment faults, and other operational issues to the appropriate department.

• Maintain confidentiality of company information and employee records.

• Ensure compliance with company policies, procedures, and administrative guidelines.

• Prepare periodic administrative reports and provide recommendations for improvement.

• Any other assigned relevant job duties.

QUALIFICATION, EXPERIENCE, AND SKILLS:

• HND in Business Administration, Public Administration, Office Technology and Management (OTM), Engineering, or a related field.

• Certification in HSE or Office Administration is an added advantage.

• 2–4 years of cognate experience in an administrative or facility management role.

• Relevant experience in the agricultural or manufacturing sector is an added advantage.

• Organization, negotiation, multitasking, and time-management skills to handle diverse tasks.

• Excellent verbal and written communication skills.

• Must embody the core ECOM Values (Integrity, Innovation, Inclusivity, Excellence, and Collaboration).

• Proficiency in Microsoft 365 Suite (specifically Word, Excel, and Outlook for documenting and reporting).