KH
Staffing Operations & Client Support Intern
Katalyst Healthcares & Life Sciences
- 🇺🇸 United States
- On-site
- Internship
- 11 hours ago
- Outlook
- Excel
- PowerPoint
- CRM
11 hours ago
We are seeking a motivated, organized, and customer-focused Staffing Operations & Client Support Intern to assist with daily staffing operations, client communications, and administrative activities.
The intern will work closely with our staffing operations, account management, and recruitment teams to coordinate client requests, support candidate submissions, track staffing activities, and ensure timely communication with customers and internal stakeholders.
This position provides hands-on experience in staffing operations, customer relationship management, business communications, and workforce management processes.
Major Responsibilities:
Client Communication & Support:
- Serve as a point of contact for routine client inquiries, requests, and operational updates under team supervision.
- Communicate with clients, MSP representatives, and internal teams regarding staffing requirements and candidate submission status.
- Follow up on pending requests, interview schedules, onboarding updates, and other staffing-related activities.
- Maintain professional and timely communication with customers through email, phone, and virtual meetings.
- Support daily staffing operations, including job requisition tracking, candidate submissions, interview coordination, and onboarding follow-ups.
- Coordinate with recruitment teams to ensure timely responses to client requirements.
- Track candidate progress through submission, interview, selection, offer, and onboarding stages.
- Assist with maintaining accurate information in Applicant Tracking Systems (ATS), Vendor Management Systems (VMS), and internal databases.
- Maintain client records, staffing reports, and operational documentation.
- Prepare daily and weekly status updates, spreadsheets, and presentations.
- Monitor pending activities and follow up with appropriate teams to ensure timely completion.
- Assist with data entry, document management, and other administrative tasks.
- Assist account managers in maintaining positive relationships with existing clients.
- Support customer service activities by responding to routine inquiries and coordinating issue resolution.
- Help monitor service delivery timelines, client expectations, and operational performance.
- Perform other duties as assigned.
Education:
- Currently pursuing or recently completed an Associate's or Bachelor's degree in Business Administration, Human Resources, Management, Communications, or a related field.
- Ability to work full-time (20 to 40 hours per week).
- Excellent written and verbal communication skills.
- Strong interpersonal and customer service skills.
- Good organizational skills with the ability to manage multiple tasks and priorities.
- Proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
- Strong attention to detail and ability to maintain accurate records.
- Ability to work independently and collaboratively in a fast-paced environment.
- Professional attitude and willingness to learn.
- Previous internship or experience in customer service, administration, staffing, or business operations is a plus.
- Familiarity with ATS, VMS, CRM platforms, or staffing industry processes is advantageous but not required.
- Interest in staffing operations, client services, account management, or business operations.
- Staffing industry operations and workforce management processes.
- Client communication and professional relationship management.
- Staffing coordination through MSP and VMS platforms.
- Business reporting, operational tracking, and administrative processes.
- Cross-functional collaboration with recruitment, HR, and account management teams.
Staffing Operations & Client Support Intern · Katalyst Healthcares & Life Sciences