TS
Staffing Coordinator – Interview Scheduler
Tellus Solutions
🇵🇷 Puerto Rico | 🇺🇸 United States
On-site
Manager or above
3 months ago
- Outlook
- Copilot
3 months ago
Not enough detail in this posting to match
Duties:
- The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment.
Key Responsibilities:
- Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa.
- Partner with recruiters, hiring managers, and candidates to align availability and logistics
- Manage calendars, confirmations, and last-minute schedule changes
- Deliver a best-in-class candidate experience through clear, timely communication
- Maintain accurate data in iCIMS, our recruiting system, and track interview activity
- Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements
- Support additional logistics: some reporting; escort interviewing candidates to their interview rooms
Skills:
Qualifications:
- 1+ year of coordination or administrative experience (recruiting preferred)
- Strong attention to detail and ability to manage competing priorities
- Excellent written and verbal communication and customer service-related skills
- Experience with ATS and calendar tools (Outlook, iCIMS preferred)
- Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow
Staffing Coordinator – Interview Scheduler · Tellus Solutions