Staff SCM Executive

Role and Responsibilities:

Procurement & Sourcing

• Manage end-to-end purchasing of production materials, consumables, chemicals, spare parts, and capital equipment. Negotiate pricing, lead times, and commercial terms while developing qualified suppliers
• Coordinate Capex procurement, including technical specifications, supplier selection, quotation comparison, delivery schedules, installation requirements, and acceptance documentation. alternative sourcing strategies.
• Source, evaluate, negotiate, and develop local and regional suppliers to achieve competitive pricing, reliable delivery, and consistent quality.
• Prepare and issue RFQs, conduct commercial evaluations, negotiate pricing and payment terms, and manage purchase orders and supplier contracts.
• Develop and maintain supplier relationships to ensure continuity of supply, responsiveness, and long-term commercial competitiveness.
• Monitor supplier performance against cost, quality, delivery, responsiveness, and service-level expectations.
• Identify cost-saving opportunities strategic sourcing, price benchmarking, procurement consolidation, and contract negotiations.  Part of it is to develop dual-sourcing and alternative suppliers to ensure continuity supply and reduce supply risks.
• Maintain accurate procurement records, supplier databases, purchasing documentation, and contract files.

Logistics, Freight & Transportation Management

• Coordinate international and domestic shipments, including air freight, sea freight, courier services, and specialized transportation.
• Manage inbound shipments from key manufacturing and supplier locations.
• Coordinate outbound shipments of finished goods, samples, production materials, and engineering equipment to customers and manufacturing partners.
• Work closely with freight forwarders, customs brokers, shipping agents, and transport providers to ensure timely shipment execution and delivery.
• Arrange transportation for machinery and sensitive manufacturing equipment, including heavy-lift handling, rigging and unrigging activities.
• Ensure appropriate packaging, handling, temperature and humidity controls, and shipment security for sensitive components and equipment.
• Monitor shipment status, delivery schedules, freight costs, and transit performance; proactively resolve delays, customs issues, and transportation disruptions.
• Evaluate freight quotations, optimize shipping routes and modes, and identify opportunities to reduce logistics costs and lead times.
• Coordinate shipment documentation, including commercial invoices, packing lists, airway bills, bills of lading, certificates of origin, and other applicable documents.
• Establish and maintain logistics performance reports covering on-time delivery, freight expenditure, transit time, and shipment exceptions.

Import/Export & Trade Compliance

• Coordinate import and export activities in compliance with applicable Malaysian customs regulations and company trade compliance procedures.
• Support the administration and maintenance of Licensed Manufacturing Warehouse (LMW) or Free Industrial Zone (FIZ) arrangements, where applicable.
• Coordinate with the Royal Malaysian Customs Department (JKDM), customs brokers, and relevant internal stakeholders on customs declarations, duty and Sales and Service Tax (SST) exemptions, and clearance requirements.
• Screen relevant transactions, products, and shipment documentation against applicable Strategic Trade Act 2010 (STA 2010) requirements and US-origin export control restrictions, escalating potential compliance concerns to the appropriate compliance personnel.
• Maintain accurate import/export records and supporting documents for audits, regulatory reporting, and internal control purposes.

Inventory & Warehouse Management

• Monitor & maintain inventory levels, purchase requirements, material availability, and replenishment schedules to support production and operational readiness.
• Coordinate material receiving, inspection, storage, issuance, and stock movement activities with warehouse and production teams.
• Ensure proper inventory identification, traceability, stock accuracy, batch/lot control, and First In, First Out (FIFO) practices where applicable.
• Support the segregation and control of bonded and non-bonded inventory in accordance with applicable customs requirements.
• Investigate inventory discrepancies, excess and obsolete stock, material shortages, and potential stockout risks.
• Ensure appropriate storage, handling, and documentation for hazardous chemicals and other controlled materials in compliance with authorities and regulations in Malaysia.

ERP, Reporting & Process Improvement

• Execute and maintain purchasing, supplier, inventory, and logistics transactions in the company's ERP and procurement systems.
• Ensure accuracy of purchase orders, supplier master data, material codes, delivery schedules, goods receipts, and invoice-matching information.
• Prepare regular reports on procurement expenditure, cost savings, supplier performance, open purchase orders, shipment status, inventory levels, and delivery performance.
• Develop and maintain SOPs, work instructions, and process documentation for procurement, logistics, import/export, and inventory management.
• Identify operational inefficiencies and implement corrective and preventive actions to improve cost, quality, delivery, compliance, and productivity.
• Support internal and external audits by maintaining complete, accurate, and traceable procurement and logistics records.
• Communicate supply risks, cost variances, supplier constraints, and logistics disruptions to relevant stakeholders in a timely manner.
• Lead resolution of supplier delivery issues, urgent purchasing requirements, shipment delays, and material shortages.
• Share procurement and logistics best practices and provide guidance to junior buyers or logistics coordinators where required.

Qualifications

• Degree in Supply Chain Management, Procurement, Logistics or a related discipline.
• Minimum 7 years of relevant experience in procurement, logistics, or supply chain operations, preferably in semiconductor, electronics, or advanced manufacturing.
• Strong experience in strategic sourcing, commercial negotiation, international logistics, and supplier management.
• Working knowledge of Malaysian customs procedures, import/export requirements, and trade compliance.
• Proficiency in ERP systems such as NetSuite, SAP, or Oracle.
• Strong analytical, problem-solving, communication, and stakeholder management skills.
• Able to work independently, manage complex supply chain issues, and drive continuous improvement.

• Competitive remuneration package.
• Comprehensive leave benefits, including annual leave, sick leave, hospitalization leave, maternity leave, paternity leave, and other applicable statutory leave entitlements.
• Medical benefits in accordance with company policy.
• Group life and personal accident benefits.
• Allowances provided in accordance with company policy and eligibility.
• Performance-based bonus, subject to company policy and eligibility.
• Statutory EPF, SOCSO, and EIS contributions.
• Opportunities for professional growth and career development in an advanced semiconductor manufacturing environment.