Staff Accountant

Job Summary

The Staff Accountant supports the Accounting Department by performing a variety of general accounting duties. This position works closely with the Controller and Senior Accountant to support accurate financial reporting, regulatory compliance, and efficient accounting operations across A.R. Mays Construction and its related entities.

Duties and Responsibilities

Responsibilities include, but are not limited to, the following:

General Accounting

• Complete verbal and written requests from the Controller and Senior Accountant accurately and within established timelines.
• Assist with accounting projects, reports, and other duties as assigned.

Sales Tax

• Research and respond to sales tax inquiries from the Estimating Department.
• Prepare and file multistate sales tax returns for A.R. Mays Construction and related entities following review and approval.

W-9 Administration

• Manage the collection, entry, and filing of W-9 forms to ensure accurate vendor records and compliance.

Small Entity Accounting

• Assist with accounts payable, accounts receivable, cash receipts, and other accounting functions for related entities.

Payroll

• Support payroll processing, employee record updates, payroll tax filings, garnishment payments, and 401(k) uploads.
• Assist with additional payroll-related activities as needed.

Insurance

• Assist the Controller with insurance renewals, audits, and documentation requests across all entities.

1099 Reporting

• Review 1099 preparation reports to verify that required W-9 forms have been collected and entered into Sage.
• Assist with preparing and filing 1099 forms through Aatrix and Sage.
• Maintain supporting documentation and coordinate the mailing of vendor copies.

Income Tax Returns

• Assist with income tax returns and extensions provided by the company's CPA.
• Maintain organized supporting documentation in the appropriate network folders.

Credit Card Administration

• Coordinate credit card administration with the Accounting Assistant.
• Provide backup support as needed.

Accounts Payable

• Coordinate overhead accounts payable activities with the Accounting Assistant.
• Provide backup support as needed.

Executive Management Expenses

• Process and enter executive management credit card expense reports.
• Assist the Controller and Senior Accountant with additional executive management requests.

Qualifications and Skills

• 1–2 years of accounting experience required.
• Construction accounting or multi-entity accounting experience strongly preferred.
• Strong interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office.
• Self-motivated professional with a strong work ethic and the ability to work independently.
• Highly organized, detail-oriented, and capable of solving problems effectively.
• Ability to manage multiple priorities, meet deadlines, and deliver accurate results.

Compensation and Benefits

• Competitive starting salary commensurate with experience.
• 401(k) plan with company match.
• Employee Stock Ownership Plan (ESOP) participation.
• Company-paid medical, dental, and basic life insurance.
• Vision, short-term disability (STD), long-term disability (LTD), and supplemental insurance options.
• Paid time off (PTO).
• Annual bonuses, subject to company profitability and individual performance.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.) We are an equal opportunity employer and comply with Executive Order 11246