Staff Accountant

Position Summary

The Accounts Payable / Accounts Receivable Specialist is a key member of our accounting team, responsible for managing the full cycle of payables and receivables in a fast-paced construction environment. This role requires a strong understanding of construction accounting practices, exceptional attention to detail, and the ability to work effectively with field teams, project managers, subcontractors, and vendors.

This is a hybrid position requiring 2–3 days per week in our Nashville-area office.

Key Responsibilities

Accounts Payable

•    Process and code subcontractor, vendor, and supplier invoices accurately and in a timely manner

•    Review invoices against purchase orders, contracts, and project budgets for accuracy and approval

•    Manage check runs, ACH payments, and wire transfers; maintain payment schedules

•    Reconcile vendor statements and resolve discrepancies in a professional manner

•    Maintain organized digital and physical AP files in accordance with company policies

•    Prepare with 1099 preparation and year-end reporting

Accounts Receivable

•    Generate and issue AIA-format pay applications, progress billings, and invoices to general contractors and owners

•    Monitor outstanding receivables and follow up on past-due accounts

•    Post payments, reconcile AR aging, and maintain accurate customer records

•    Coordinate lien waiver collection and submission

•    Assist project managers with billing documentation, change orders, and retainage tracking

General Accounting & Administrative

•    Reconcile bank and credit card statements

•    Assist the Controller or CFO with month-end close procedures

•    Maintain accurate job cost records and assist with WIP (Work-in-Progress) reporting

•    Support annual audit preparation and documentation requests

•    Assist with ad hoc reporting and special projects as needed

Required Qualifications

•    3+ years of AP/AR experience specifically within the construction industry

•    Solid understanding of construction accounting principles, including job costing, WIP, retainage, and AIA billing

•    Preferred experience with construction accounting software (ComputerEase experience strongly preferred)

•    Strong working knowledge of Microsoft Excel and Office Suite

•    Ability to manage multiple priorities and meet deadlines in a dynamic environment

•    Excellent communication skills with the ability to interact professionally with subcontractors, vendors, and internal teams

•    High degree of accuracy, organization, and discretion in handling financial information

Preferred Qualifications

•    Experience with ComputerEase accounting software

•    Familiarity with lien waiver processes and compliance requirements in Tennessee

•    Associate's or Bachelor's degree in Accounting, Finance, or a related field

•    Experience working in a company with $5M–$20M in annual revenue

Work Schedule & Location

•    Hybrid schedule: 3 days per week in office (Nashville, TN area)

•    Remaining days remote, with reliable high-speed internet required

•    Standard business hours, Monday–Friday

•    Occasional flexibility needed during month-end close or peak billing periods

Compensation & Benefits

We offer a competitive compensation package commensurate with experience, including:

•    Competitive compensation package

•    Health, dental, and vision insurance

•    Paid time off and company holidays

•    Opportunities for professional growth within a growing company