Small Claims Division - Court Services Clerk

Allen County

Job Description

COURT SERVICES CLERK

Department: Superior Court- Small Claims Division                      FLSA Status: Non-Exempt

Classification/Level: B2                                                                  Date: 5/2023

Under the direction of the Magistrates of the Small Claims Division, the Court Services Clerk is responsible for assisting all staff in the Small Claims Division with processing, entering into Odyssey, and distribution of pre-judgement and post-judgement court filings.This is an employee-at-will position.  This position is covered under the Superior Court Employee Handbook.

ESSENTIAL FUNCTIONS:

• Coordinates weddings for judges.
• Assists the Judicial Assistant with post judgement and other case management duties.
• Processes routine motions and requests; Court Services Clerk queue.
• Handles notices of bankruptcy filings and enters orders or release of stays.
• Enters chronological case summaries (CCS) into Odyssey case management system and schedules hearings for post judgement matters.  Completes docket entries.
• Assists/fills in for the Judicial Assistant, Schedulers, Protective Order Specialist, and Receptionist when they are absent, or volume is high.
• Set hearings for TR 41(E) case disposal and maintains running totals for those cases.
• Compiles statistics for the Small Claims Division on a weekly and quarterly basis.
• Attends staff meetings and education workshops/training seminars as required.
• Performs all other duties as assigned, including overtime as required.

REQUIREMENTS:

• High School Diploma or GED
• Strong customer service skills
• Ability to use Quest, Odyssey, protective order registry, Word, Outlooks, and other court related software preferred
• Strong organizational skills
• Working knowledge of legal terminology and standard practices, operations of Superior/Civil Court and related computer scheduling/information systems
• Ability to work in the midst of frequent interruptions
• Ability to maintain strict confidentiality
• Ability to use scanner, copier, fax, multi-line telephone and other job related equipment
• Strong computer skills with the ability to use Microsoft Office and other job related software

DIFFICULTY OF WORK:

The Court Services Clerk routinely assists the Judicial Assistant with post judgement and other case management duties. Knowledge of prescribed procedures and routines is required when processing routine motions and requests.

RESPONSIBILITY:

The Court Services Clerk follows standardized practices and procedures when handling notices of bankruptcy filings and entering orders or release of stays. Errors in work are revealed through adverse effects on subsequent operations.

PERSONAL WORK RELATIONSHIPS:

The Court Services Clerk works with judicial staff, attorneys, the Sheriff Department, other professionals, and the general public when serving as the Court Services Clerk for the Small Claims Division of Allen County Superior Court.

WORKING CONDITIONS:

The Court Services Clerk in a standard office setting with frequent sitting and some lifting of up to twenty pounds, bending, pushing and/or pulling loads, and reaching over head. Frequent typing, attention to detail, and monitoring equipment are to be expected.

SUPERVISION:

None

LICENSING:

None

IMMEDIATE SUPERVISOR:

Small Claims Magistrate

HOURS:

Monday-Friday; 37.5 hours/week; Overtime as required

EEO CATEGORY:

0106

WORKERS’S COMP CODE:

8820