Site Administrator

Key Duties & Responsibilities

• • Own the daily receiving process — accepting deliveries, verifying packing slips, logging incoming materials, and ensuring shipments reach the correct bays or storage areas accurately and on time
  • Maintain organized, up-to-date inventory of site supplies, consumables, and equipment; proactively restock common areas and flag low-inventory items before they become a problem
  • Manage QSHE training record filing, scanning, and log updates — maintaining complete, current, and audit-ready compliance documentation at all times
  • Conduct regular site walks to identify housekeeping issues, supply needs, or facility maintenance items, and coordinate or escalate resolution as appropriate
  • Support facility maintenance coordination by logging work orders, tracking open items, and following up with relevant teams to ensure timely completion
  • Serve as the on-site point of contact for deliveries, vendor visits, and facility access logistics, coordinating with security and plant management as needed
  • Maintain digital and physical filing systems using Google Suite — keeping training logs, delivery records, safety files, and routine site documentation organized and accessible
  • Support worker safety readiness by ensuring common areas, walkways, and work spaces are clean, organized, and free of hazards
  • Assist Plant Management and SROs with administrative tasks as directed, freeing technical staff to focus on licensed and safety-critical work
  • Adapt quickly to shifting priorities throughout the day — balancing routine tasks with urgent site needs as they arise

Qualifications

• • 1–4 years of experience in an administrative, warehouse, light industrial, logistics, or facilities support role
  • Computer and digital filing literacy — comfortable working in Google Suite (Docs, Sheets, Drive) for records management and routine documentation
  • Comfortable with receiving and material handling — accepting shipments, verifying packing slips, organizing inventory, and safely moving packages and supplies
  • Proactive and self-directed; takes initiative to keep work spaces, common areas, and inventory organized without being asked
  • Warehouse, light industrial, or site operations experience is a plus
  • Exposure to basic safety record-keeping, QSHE documentation, or compliance files is a plus
  • Experience with receiving, inventory logging, or shipping logistics is a plus
  • Strong attention to detail and follow-through — nothing falls through the cracks
  • Calm and adaptable under pressure; able to reprioritize quickly when competing needs arise simultaneously
  • Comfortable working in an active industrial or construction-phase facility environment