Facilities Shift Coordinator

General Job Information:

Job Purpose: The facilities coordinator is responsible for all maintenance work on the DC.

MINIMUM EXPERIENCE:

• Warehouse experience essential
• Computer literacy (Word, Excel, Outlook)
• Strong numeric and verbal reasoning ability
• Excellent verbal and written English communication skills
• Attention to detail
• Strong interpersonal and networking skills
• Customer service orientation
• Planning and organizing skills
• Stress tolerance (resilience)

MINIMUM QUALIFICATION:

• Minimum Grade 12/ Equivalent NQF4 qualification

PRIMARY RESPONSIBILITIES

ADMINISTRATIVE REPORTING / MAINTENANCE

• Report all repair work on damaged racking;
• Report damaged sprinklers;
• Report damaged floor rails;
• Report damaged doors and dock leveller’s
• Report lights not working;
• Arrange replacement of damaged signage;
• Ensure painting of lines inside the DC/RC is done;
• Do ad hoc repairs or improvements in the DC/RC;
• Responsible for managing the contractors on site;
• Landscaping (Improvements);
• Reporting damage to storm-water grids
• Painting of lines
• Painting of services manholes
• Reporting security lights
• Do Ad hoc repairs in the yard (Armco barriers, paving fencing curbs, etc.)

OPERATIONAL SHIFT MANAGEMENT

• Conduct inspection in all the valve chambers to ensure the valves and gong valves are all in the open position and lock with a soft chain;
• Ensure pressure settings are correct (Old pump room 800kpa and new pump room 1000kpa);
• Ensure Diesel pump motors are full;
• Ensure standby diesel drums are full;
• Ensure Ventilation systems are working;
• Ensure Grey water plant is 100% operational;
• Ensure the Gas monitoring system working;
• Ensure Generators are all in automatic position;
• Ensure the static power light in the plant room is on (Orange).

FINANCE / COMMERCIAL RESPONSIBILITY

• Issue order no’s for services rendered and goods ordered;
• Check rates/discounts;
• Obtain quotes for services needed and materials needed as per DC maintenance requirements;
• Follow up on invoices received and ensure payment is processed;
• Ensure the cherry picker machine is available when required.

CLIENT RELATIONSHIP MANAGEMENT

• Establish and build a relationship with client representatives;
• Daily/weekly inspections;
• Attend formal meetings at a client with the Operations / Facilities manager when required;
• Develop awareness of client needs and business and identify potential opportunities within the client and communicate to Operations Manager;
• Communicate and provide feedback regularly to clients and resolve client queries timeously

COMPETENCIES

KNOWLEDGE

• Managing large complement of employees
• Recruitment Industry Knowledge
• Customer Service Principles Client Centricity

SKILLS

• Computer literacy (Word, Excel, Outlook) with advanced Excel skills
• Strong numeric and verbal reasoning ability Working knowledge of Labour Legislation.

ATTRIBUTES

• Must have a full understanding of shelf life and the impact of non-compliance
• Leading and Managing
• Good oral and written communication skills using highly technical language
• Be accountable and be able to take responsibility for the department
• Decision-making and problem-solving skills
• Organised, efficient, and task-driven
• Ability to multi-task
• Be able to work under pressure
• Adapt and respond to change

OUR CORE VALUES