Senior Timekeeping Specialist

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes: 

• 100% employer-paid basic medical coverage
• Free Capital Metro bus rides
• Retirement contributions  
• Longevity Pay
• Paid vacation, sick time, and holidays
• Career growth & professional development
   

Please visit our Human Resources (HR) website athttps://hr.utexas.edu/  to learn more about the total benefits offered when you join our team! 

Purpose

The Senior Timekeeping Specialist serves as the lead payroll and timekeeping resource for University Housing and Dining, ensuring accurate payroll processing, compliance with university policies, and effective support of HR and financial operations through training, analysis, and customer service.

Responsibilities

• Ensure the timely submission of employee timesheets for payroll processing. Conduct regular data analysis to ensure accurate costing allocation and departmental budget coding for payroll transactions. Create and maintain standard operating procedures and presentation material on payroll guidelines.  Take the lead on ensuring all SOPs are current and up to date, assisting to create new ones as needed.   Facilitate payroll training and presentations within UHD. Coordinate with UT Payroll Services on payroll-related employee issues.   Take the lead on  training Accountant I and II UHD payroll positions.  Serve as a backup for completing semi monthly/monthly payroll and assisting as needed. Work with the payroll manager to correct stop gap transactions. With the payroll manager, take the lead on processing/completing the UHD banking periods/ overtime payouts.
• Using the HR Ticket System, process all tickets related to payroll (new hires, separations, timesheet updates, etc.). Work with HR on establishing UHD policy and procedure around timekeeping, and maintaining accurate employee information in HR/Payroll system, including supervisory organization and costing allocation. Apply knowledge of HR policy and procedure. Coordinate with UT Benefits regarding leave awards. Take the lead on all timekeeping processes for reassignment UHD HR tickets/spreadsheets and special session RA assignments.  Ensure all timekeeping processes within UHD HR tickets are completed, assist with processing both hourly and monthly staff.  Assist the payroll manager, with gathering data for payroll awards and one time payments.
• Effectively communicates with team members, supervisors and customers via oral and written format. Consistently displays a sense of urgency and responsiveness in identifying and addressing needs of customers, vendors, team members, and management. Displays a proactive approach to addressing change and adapts to a variety of assignments.
• Effectively demonstrates knowledge of University policies and business procedures. Ensures that work reflects accuracy, neatness, thoroughness and compliance with the position’s standard operating procedures. Uses collaborative solutions in problem-solving whenever appropriate. Remain current regarding new developments, technologies and processes in all areas of position’s responsibility. Serve as the backup for the payroll manager.
• Financial Services: Provide back up support for the Accounting and Finance team and perform other UHD Accounting related functions as assigned. Attend meetings, act as a liaison and provide payroll expertise as well as knowledge on UHD policies and procedures. Assist the payroll manager with projects/data requests.

Required Qualifications

• Bachelor's Degree in Accounting or related field
• At least 3 years governmental or commercial accounting experience

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Payroll experience in a large organization.
• Experience in Workday.
• Bilingual in English and Spanish.
• Experience working in a university setting.
• Experience facilitating or supporting in-person training, with strong presentation and public speaking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Experience with *DEFINE
• Strong interpersonal and communication skills, including the ability to collaborate effectively with cross-functional teams and be open to new perspectives.
• Strong analytical and systems process analysis skills.
• Committed to continuous learning.
• Strong organizational skills with the ability to handle multiple priorities and meet deadlines.
• Ability to interpret meetings, read and translate documents.

Salary Range

$67,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Use of manual dexterity
• Repetitive use of keyboard at a workstation
  

Work Shift

• Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensurethat ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the applicationquestions presented to upload any additional Required Materials (letter of interest, references, etc.) that werenoted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as anequal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and originaldocuments to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined inHOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You mayaccess the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.