Senior Real Estate Law Clerk

We are currently recruiting for a Senior Real Estate Law Clerk for a highly reputable client in downtown Toronto, who has the ability to work independently and manage multiple priorities. The ideal candidate for this position has a strong work ethic, exceptional problem-solving skills, and is comfortable working within a team.

• Liaising with lawyers, clients, purchasers, lenders, title insurers, municipal offices, consultants, and other external parties to advance transactions and ensure matters are completed accurately, efficiently, and on time.
• Drafting, preparing, reviewing, and revising correspondence and transaction documentation required for individual sales, development matters, financing transactions, title matters, and related real estate work.
• Requesting, collecting, reviewing, and organizing information from clients and external parties required to complete land registration requirements, title insurance matters, due diligence, and post-closing obligations.
• Supporting development planning matters, including coordinating municipal applications, due diligence materials, planning-related documentation, and communications with municipalities, consultants, clients, and lawyers.
• Assisting with land development transactions, including subdivision, site plan, conveyancing, financing, registration, and related title matters.
• Preparing and reviewing documentation relating to severances, lot creation, easements, consents, transfers, applications, postponements, discharges, and other real estate development requirements.
• Preparing interim and final statements of adjustments, forwarding statements and related documentation to clients for review and approval, and receiving and organizing all documentation and funds required to complete occupancy and final closings.
• Conducting and reviewing title searches, municipal inquiries, planning searches, execution searches, corporate searches, writ searches, and other off-title investigations.
• Identifying, summarizing, and assisting in resolving title, due diligence, registration, and closing issues, including escalating issues to lawyers where appropriate.
• Preparing undertakings, directions, correspondence, and other documents relating to the disbursement of closing proceeds to lenders, clients, and other parties as required.
• Preparing documentation and correspondence relating to commercial real estate lending, including security documentation, electronic registration documentation, discharge documentation, and related closing deliverables.
• Communicating with title insurers, arranging title insurance coverage, reviewing and commenting on draft title insurance policies, coordinating title-related endorsements, and assisting with resolving title insurance requirements and exceptions.
• Preparing and reviewing ancillary leasing documentation, including notices of lease, non-disturbance agreements, assignments, assumptions, acknowledgments, consents, and related registration documentation.
• Providing guidance and support to junior clerks and assistants, assisting with workflow management, helping maintain department precedents and processes, and serving as a senior resource on technical real estate, title, registration, and closing issues.
• Monitoring critical dates, tracking closing deliverables, maintaining organized files, ensuring compliance with internal procedures, and performing other duties as required to support the Real Estate group.

• 15+ years of solid Real Estate Law Clerk experience in a law firm environment, with significant experience handling complex real estate transactions and development-related matters.
• Law Clerk designation required.
• Advanced knowledge of Ontario real estate practice, including purchases, sales, mortgages, commercial real estate transactions, land development, severance matters, easements, title matters, and registration requirements.
• Sound technical knowledge of real estate law, industry practices, title and off-title due diligence, and the mechanics of real estate transactions from opening through closing and post-closing.
• Strong knowledge of title insurance, title searches, municipal searches, planning and zoning inquiries, execution searches, corporate searches, writ searches, and other due diligence matters.
• Ability to identify, summarize, and escalate title, due diligence, registration, and closing issues appropriately.
• Thorough knowledge of commercial lending documents and experience preparing, reviewing, and coordinating documentation relating to real estate financing transactions.
• Experience drafting ancillary leasing documentation, including non-disturbance agreements, notices of lease, assignments, assumptions, acknowledgments, consents, and related documents.
• Extensive Teraview experience, including the preparation, review, and registration of transfers, charges, discharges, notices, applications, easements, postponements, and other electronic registration documents.
• Ability to manage tight deadlines, multiple projects, high transaction volume, and significant documentation demands while maintaining accuracy and attention to detail.
• Excellent organizational, drafting, proofreading, and file management skills, together with strong judgment and the ability to prioritize effectively.
• Strong communication and interpersonal skills, including the ability to liaise professionally and effectively with lawyers, clients, staff, lenders, title insurers, external service providers, municipalities, purchasers, and opposing counsel.
• Ability to work independently, take ownership of matters, anticipate next steps, and exercise initiative, while also building and maintaining positive working relationships in a collaborative, team-based environment.
• Prior experience mentoring, training, or acting as a senior resource for other law clerks or legal assistants would be considered a strong asset.

This posting represents an active and genuine vacancy with one 3 Step Recruitment’s clients and is not for speculative or pipeline recruitment.

3 Step Recruitment and/or our Clients may use, from time to time, AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace human judgement or decision-making in the hiring process.