Senior Payroll Analyst (FTC 12 months)

About us

We are Pernod Ricard, a leading company in the global spirits industry with over 19,000 employees globally. We own 16 of the world’s top 100 Spirits Brands and hold one of the most prestigious and comprehensive brand portfolios in the industry with 240 premium brands available in over 160 countries, including: Absolut vodka, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater, Malfy and Monkey 47 gins, Malibu liqueur, Mumm and Perrier-Jouët champagnes.

Your new team

Chivas Brothers is the Pernod Ricard business dedicated to Scotch whisky. Its award-winning portfolio features some of the world’s most revered single malt and blended Scotch whisky brands, including Chivas Regal, Ballantine’s, Royal Salute and The Glenlivet. As the world’s No.2 Scotch whisky producer which exports to 150 markets globally, Chivas Brothers and its 1,700-strong team are rooted in communities across Scotland and around the globe, sharing a proud history and the ambition to open up to shape the future of whisky. Chivas Brothers was awarded ‘Scotch Whisky Producer of the Year’ at the International Wine & Spirits Competition 2021 and for six years in a row from 2020-2025 at the International Spirits Challenge.

Your unique contribution

As the Senior Payroll Analyst, you will perform key payroll management duties, such as running and auditing the monthly payroll processes, ensuring the accuracy of each payroll cycle, calculating back payments and pay adjustments, supporting the continuous improvement of the payroll processes and procedures, coaching, and mentoring junior members of the payroll team.

You will report to and work closely with the Payroll Manager to ensure that the company’s payroll processes are accurate, efficient, and compliant with required regulations. Be involved in critical payroll project work, and you will also cooperate daily with the wider HR department and other internal teams as required in order to update and verify employee records regarding payroll, time sheets, benefits, and taxes.

Key responsibilities:

• Own the end-to-end payroll process, including preparation, input, processing, and reconciliation of multiple UK payrolls, including modified expatriate payrolls.
• Ensure compliance with local regulatory and tax authorities, including year-end reporting requirements.
• Liaise with external payroll providers.
• Play a key role in projects aimed at streamlining and automating payroll processes.
• Assist with payroll-related administrative duties.
• Prepare and upload pension reports, ensuring pension payments are accurate and made on time.
• Assist with year-end statutory returns.
• Ensure all payments and statutory reporting to HMRC, Social Security authorities, pension providers, and other relevant bodies are reconciled and completed accurately and on time.
• Liaise with key stakeholders, including Finance (to resolve accounting issues), the Reward Team (to support the rollout of new benefit programmes), the Internal Tax Team, and the Payroll Manager to ensure alignment with internal best practices.
• Support the monthly HMRC and year-end tax review and validation process.
• Respond to employee payroll queries within agreed SLAs.
• Assist with internal and external payroll audit activities.
• Report annual RSU awards, stock options, and grants through payroll, and reconcile these to source documentation provided by the Equity Team.
• Work with internal stakeholders, including Onboarding, HRIT, and HR Operations, to streamline processes and improve efficiency.
• Liaise with tax authorities, pension and benefit providers, and other third parties as required.
• Attend relevant meetings with the company's tax advisers.
• Prepare information required by tax advisers to support expatriate tax return preparation and provide input on specific cases.
• Prepare and manage applications and renewals for A1 certificates.
• Identify expatriates requiring Class 2A National Insurance Contributions (NICs) and arrange the necessary payments.
• Assist in the preparation of P11Ds, P60s, and P85s.
• Prepare payroll reports for validation and authorisation.

Your blend of talent

• Ideally 5+ years' experience in UK and expatriate payroll, with a strong understanding of relevant payroll legislation.
• Good working knowledge of computerised payroll systems is essential - experience with the PeopleSoft payroll system is desirable but not essential.
• Strong knowledge of legislation and regulations relating to PAYE, National Insurance, SSP, SMP, Court Orders, Student Loans, and other statutory deductions.
• Ability to work effectively under pressure, prioritise workloads, and use initiative to resolve issues.
• Proficient in Microsoft Excel and Word.
• Strong numerical and analytical skills.
• Excellent communication skills, with the ability to engage effectively with stakeholders at all levels.
• Knowledge of relocation taxation, equity taxation, and associated payroll processing requirements.

Our mix of benefits

For yourhealth, we offer private medical insurance, critical illness cover and an optional healthcare cash plan and dental insurance.

Ourlifestyle benefitsoptions include 28 days’ annual holiday, your employee pension, share incentive plan, family care, season ticket loans, free mortgage advice, payroll giving and more!

You can access lots ofgifts & discounts, including an allowance each year to spend on our brands in our staff shop and employee discounts from a range of high street retailers.

We have regularevents in our very own office bar, employee-run networks, a culture of flexibility and trust and a variety of tools and resources to help you focus on yourwellbeing and mental fitness.

Conviviality: the Pernod Ricard Way

We have our own way of doing things. We call itconviviality! It’s our way of being, and something unique you feel and experience when working for Pernod Ricard.

We’re committed to conviviality, and with this, you’ll beProud to Belong to our Pernod Ricard family. You’ll beEmpowered to Perform, supported to succeed, and acknowledged for the value you bring.

We combine all this withour Commitment to Care:we are unlocking the magic of human connection to transform our industry and make a positive impact on the world though our strong focus on Sustainability and Responsibility (S&R).

We’re committed to diversity and inclusion

People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as‘Créateurs de Convivialité’.

We promote diversity and inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture – an environment where we can truly be ourselves.

We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.

Similarly, if you would like to discuss opportunities for flexible working or e accommodations or support to complete our application process, please let us know.

Responsible drinking

As ‘Créateurs de convivialité’, we want to turn social interactions into genuine and friendly experiences of sharing and wellbeing.

In our culture, we want to create diverse teams in which our differences contribute to our success. Therefore, all are welcome at Pernod Ricard, regardless of your religious beliefs or personal choices on the consumption of alcohol.

In our business, we work together with industry members, civil society, governments, local authorities and UN bodies to promote responsible drinking.

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