Senior Paralegal, Contracts & Corporate Governance (remote)

Senior Paralegal, Contracts & Corporate Governance

Location: Remote

Type: Full-Time

Compensation: $40-50/hour

About the Role

We are looking for a detail-oriented Senior Paralegal to be a founding member of our legal team. You will own the day-to-day contract lifecycle for a global MedTech company. You will also support corporate governance, IP portfolio management, litigation, and legal operations. This role suits an experienced paralegal who likes creating order, keeping contracts moving, and building legal processes and tools.

Key Responsibilities

1. Contracts Management

• Manage contract intake, triage, and tracking for requests from Sales, Procurement, R&D, HR, and other teams.
• Draft first versions of commercial agreements from company templates, including NDAs, distributor agreements, supply agreements, customer agreements, and standard Terms & Conditions.
• Review and redline counterparty paper, including customer and vendor Terms & Conditions, against company templates. Escalate deviations to the General Counsel.
• Coordinate the contract approval workflow, signatures, and execution.
• Maintain a central contract repository and track key renewal and termination dates.
• Keep and updates contract templates and clause libraries.
• Lead the selection and adoption of a Contract Lifecycle Management (CLM) tool, including migrating legacy contracts.
• Support vendor registration and compliance filings for federal, state, and local government contracts in the US, including SAM.gov registration, state procurement portals, and required certifications.

2. Corporate Governance & Entity Management

• Maintain corporate records for existing and newly acquired entities, including articles, bylaws, and board resolutions.
• Track annual filings and deadlines in Europe, China, and Australia.
• Coordinate director and officer changes with outside counsel, including notarization and apostille.
• Support M&A and internal reorganizations. This includes corporate and contract due diligence, data room preparation, post-closing integration of entities and contracts, and entity dissolutions.

3. IP Portfolio Support (Preferred, not required)

• Keep an IP portfolio tracker for patents and trademarks across jurisdictions, covering status, deadlines, annuities, and renewals.
• Cross-check outside counsel docket reports against the tracker and flag upcoming deadlines to the General Counsel.
• Coordinate between IP outside counsel and internal engineering and product teams.
• Coordinate invention disclosures and inventor assignment documents.

4. Litigation & Dispute Support

• Track active and threatened disputes, including employment matters, and keep a matter log.
• Coordinate with outside litigation counsel on document collection, and legal holds.
• Support audit letter responses and litigation reserve reporting for Finance.

5. Legal Operations

• Build and maintain a Legal SharePoint site for D&O information, policies, templates, and resources.
• Coordinate outside counsel and track legal spend and invoices in AP systems.
• Handle ad hoc matters, such as insurance certificate requests and wage garnishment orders.

Reporting Structure

This position reports directly to the General Counsel. It works closely with business stakeholders across departments on contract needs. It also works with outside counsel, consultants, and accountants in foreign jurisdictions on governance, IP, and dispute matters.

Qualifications

• Education: Bachelor’s degree and paralegal certificate (or equivalent). A JD or LLM is a plus but not required.
• Experience: 7+ years as a paralegal, including at least 4 years of hands-on contracts management in a corporate legal department. Experience in MedTech, life sciences, or another regulated industry is preferred.
• Contracts Expertise: Strong knowledge of commercial contract terms, including Terms & Conditions. Proven ability to review counterparty paper against company templates, redline deviations, and judge when to escalate.
• Litigation & IP: Experience with litigation support (legal holds, discovery coordination) is strongly preferred. IP docketing experience is a plus but not required.
• CLM & Tech: Hands-on experience implementing or administering a CLM tool. Strong skills in SharePoint, Microsoft Teams, and e-signature tools. Must be proficient in using AI tools to work more efficiently in contract review, drafting, and legal research.
• International Scope: Familiarity with entity requirements in Europe, China, and/or Australia, including apostille processes.
• Skills: Exceptional attention to detail, strong organization across a high volume of matters, and the ability to work with minimal supervision.

Why Join Us?

Impact: Join a two-person legal team and partner directly with the General Counsel. You will get broad exposure to commercial contracts, M&A, IP, disputes, and governance, and the freedom to build our legal function from the ground up.