Senior Chief of Staff

Duration: 12 months Contract
Location: Montreal
Work Mode: Onsite/in office presence 3x/week

Responsibilities:

• Support the end-to-end management of vendor, consultant, and service contracts, including onboarding, renewals, and approvals.
• Coordinate with Procurement, Finance, Legal, and hiring managers to ensure timely contract execution.
• Track contract milestones, renewals, spend, and vendor commitments.
• Maintain contract records, reporting, and governance processes.
• Support budgeting, forecasting, and monthly financial reporting activities.
• Partner with Finance and Business Management teams to monitor spend, headcount, and investment plans.
• Prepare management reporting, executive presentations, and budget analyses.
• Assist with annual planning, workforce governance, and cost-efficiency initiatives.
• Prepare executive materials, briefing documents, and strategic analyses for leadership meetings.
• Coordinate action tracking and follow-up across key initiatives.
• Support governance reviews, reporting cycles, and organizational planning activities.
• Partner with stakeholders across Technology, Finance, Human Resources, and Business Management to drive operational excellence.
• Drive global culture and employee engagement by coordinating recognition programs, community-building initiatives, leadership communications, town halls, open forums, and team updates across the organization.

Requirements:

• Minimum 8 years of experience in business management, operations, finance, project management, or Chief of Staff support functions.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience supporting financial forecasting, budgeting, or workforce planning.
• Experience with contract, vendor, or procurement management processes.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong Microsoft Excel, PowerPoint, and Office 365 skills.
• High attention to detail and a proven ability to work independently.
• Experience collaborating with stakeholders across functions and locations.

Preferred Skills:

• Project Management Office or program management experience.
• Experience leading employee engagement, communications, or culture initiatives.
• Exposure to technology organizations and globally distributed teams.
• Comfortable using AI tools, with prior hands-on experience leveraging AI to support day-to-day work and productivity.

This role is for an existing vacancy.