Senior Chief Executive Assistant

Organizational Overview:

KIPP Atlanta Schools is part of the KIPP (Knowledge is Power Program) national network of free, open enrollment, college-preparatory schools dedicated to ensuring that every child grows up free to create the future they want for themselves and their communities. There are 280 KIPP schools in 21 states and the District of Columbia serving more than 175,000 scholars and alumni. KIPP Atlanta currently operates 11 schools including five primary schools, six middle schools and one high school, as well as KIPP Forward which supports scholars on their journey to a choice-filled life. We are a social justice organization and our vision and mission require the work of dedicated, bold and skilled leaders, educators, and support staff who are committed to serving as the catalyst for joyful, academically excellent schools and the foundation for building a more just and equitable world for our scholars. 

What We Value:

• Good Decision-Making: “I make thoughtful decisions in alignment with my school’s and organization’s values.”
• Peer Accountability: “I hold all Big KIPPsters accountable to our schools’ and organization’s values, standards, and expectations.”
• Excellence Always: “I do all aspects of my work with excellence - the big and the little things, the parts being monitored as well as those not monitored.”
• Communication is Key: “I communicate with both honesty and love. How I communicate nurtures courage, belonging, partnership, and progress toward our promise to KIPPsters and families.”
• Scholars Over Everything: “I put our scholars first, 100% of the time, without fail. I quickly resolve any and all adult-centered concerns and qualms to reserve my individual and our collective time and attention for our KIPPsters.”
• Walk Trumps Talk: “I chose this social justice career. And so, I behave in alignment with my choice. My behaviors match our promise to our scholars and families.”
• “Us” Only: “I belong to every member of our organization, and every member of our organization belongs to me. I choose unity always - in both the good times and hard times.”

Job Summary:

The Senior Chief Executive Assistant serves as a highly trusted strategic administrative partner to the CEO and/or senior Chief Team leaders, maximizing executive effectiveness through sophisticated management of priorities, information, relationships, communication, and executive-office operations. The role operates with significant autonomy and discretion, anticipates organizational and executive needs, exercises sound judgment in determining priorities and escalation, and serves as a key liaison among executive leaders, Board members, school leaders, donors, external partners, and other stakeholders.

Job Responsibilities:

Executive & Departmental Support - 45%

• Independently manage executive-office operating rhythms, information flow, and administrative systems.
• Provide proactive, high-level executive support managing complex and competing calendars, priorities, and deadlines.
• Coordinate and prepare materials for leadership meetings, cross-functional work sessions, and external engagements.
• Anticipate executive needs by tracking commitments, following up on action items, and ensuring alignment across departments.
• Prepare, draft, edit, and manage highly confidential executive correspondence, briefings, presentations, and decision-support materials.
• Anticipate information/context needed for consequential meetings and ensure executive readiness.
• Maintain visibility into executive commitments, decisions, action items, and cross-functional dependencies; proactively close administrative loops.
• Resolve complex executive-office issues within delegated authority; escalate with appropriate context and options.
• Design and continuously improve executive-office systems, workflows, technology, and communication practices.

Cross-Functional Coordination & Systems Management - 35%

• Act as a primary liaison between Chiefs, their departments, senior leaders, school leaders, board members, donors, and external partners.
• Coordinate large-scale meetings, events, and special projects involving multiple departments or executives.
• Develop and maintain systems to improve efficiency, organization, and information flow across the Chief Team.
• Manage travel planning, expense reporting, and reimbursement processes for supported executives.
• Research, prioritize, and route incoming requests and issues, determining appropriate action, escalation, or delegation.

Governance, Stakeholder Engagement & Special Projects - 20%

• Support board-related logistics and materials in partnership with the Chief of Staff and relevant team members, ensuring compliance with posting and documentation requirements.
• Serve as a trusted gatekeeper and liaison for high-level internal and external stakeholders.
• Coordinate Board and committee preparation, executive readiness, materials, timelines, and follow-through in partnership with the Chief of Staff/governance owner.
• Facilitate executive signatures and processing of critical organizational documents, including financial, compliance, and governance materials.
• Track and manage executive-level projects from conception through completion, ensuring deadlines and deliverables are met.
• Provide ad-hoc regional office and administrative support as needed to ensure smooth operations.
• Mentor Chief Executive Assistants and administrative professionals and help establish effective executive-support standards and coverage.
• Manage selected high-priority executive-office initiatives requiring discretion, sophisticated stakeholder management, and cross-functional coordination.

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities. Duties may be adjusted based on school and organizational needs.

Qualifications

Candidate Qualifications:

• Masters degree, in Education, Psychology, Business Administration, or equivalent.
• Typically 5+ years of relevant executive-support experience, with demonstrated readiness for Senior CEA scope; extensive support to C-suite/senior executives strongly preferred.
• Demonstrated ability to operate independently in highly confidential, ambiguous, and high-accountability environments.
• Advanced executive judgment, stakeholder management, written communication, calendar/prioritization, project coordination, and systems-improvement capability.
• Demonstrated ability to mentor or elevate the practice of other administrative professionals. 

Highly Preferred Qualifications:

• Experience with Board/governance support and multi-executive or CEO support strongly preferred.
• Chief Executive Assistant or Administrative Professional certification (e.g., IAAP, PACE, Certified Administrative Professional)
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, highly preferred.

Compensation & Benefits:

Compensation for this role is between$75,000 and$112,500.  The starting pay will depend on various factors that may include but are not limited to professional experience, education, training, and certifications. 

KIPP Atlanta Schools offers a competitive benefits package that includes:

• 20 days of Paid Time Off, in addition to identified holidays and regular school breaks including Fall Break, Thanksgiving Break, Mid-Winter Break and Spring Break.
• Comprehensive benefits package, including medical, dental, and vision coverage; employer-paid life and long-term disability insurance; and voluntary short-term disability coverage
• Paid Parental Leave 
• Participation in Georgia retirement plan and an optional 403(b) retirement plan

Location & Work Conditions:

This position requiresroutine physical activity associated with normal office environments and requires candidates to be based in Atlanta and regularly be in schools, at the regional office, and able to attend in-person meetings and events.  Additional in-person time may be necessary based upon organizational needs.  

Statement of Nondiscrimination:

KIPP Atlanta Schools provides equal employment opportunities for all applicants and employees. As an equal opportunity employer, we hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.