Senior Administrator, PPG

Job Summary

Aprio is seeking a proactive and highly organizedSenior Administrator to support the National Tax Office (NTO) within the Private Practice Group. This role delivers high-level administrative support to executive leaders, ensuring seamless day-to-day operations through expert coordination, precise documentation management, and sound judgment in handling sensitive information. The ideal candidate brings a sharp attention to detail, thrives in a fast-paced professional services environment, and confidently manages competing priorities with minimal supervision.

What You'll Gain / Impact

• Opportunity to support senior tax leaders within a nationally recognized practice
• Exposure to high-impact tax compliance, risk management, and executive-level operations
• A role that is central to shaping operational efficiency and effectiveness within the National Tax Office
• Hands-on experience with industry-leading tax research platforms and enterprise tools

Key Responsibilities

• Provide high-level administrative support including calendar management, meeting preparation, and handling confidential information.
• Prioritize, triage, and respond to emails, National Tax Office portfolios, and time-sensitive requests on behalf of the executive team.
• Draft, proofread, and manage National Tax office correspondence, reports, filings, and documentation with high attention to detail.
• Coordinate with external vendors, internal department teams on National tax office and risk-related matters.
• Maintain and organize technical memos, policies, and resource libraries; ensure version control, consistency, and proper documentation standards.
• Support project management activities, including monitoring deadlines, maintaining trackers, and ensuring completion of deliverables.
• Safeguard confidential and sensitive information with discretion, professionalism, and sound judgment.
• Track risk-related matters and documentation requests while ensuring confidentiality and timely follow-up.
• Manage access and permissions for NTO tools and platforms (e.g., CCH, Thomson Reuters, SharePoint) support usage reporting and workflow updates.
• Track, record, and report on executives’ billable hours, ensuring accurate documentation for client billing, internal reporting, and compliance purposes.

Candidate Qualifications

• 3–5 years of experience supporting executive-level functions in a tax, accounting, compliance, or professional services environment, with direct exposure to tax
• Strong organizational and time management skills with the ability to prioritize competing demands with minimal supervision
• Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Strong written and verbal communication skills
• High level of professionalism and discretion in handling sensitive tax, compliance, and executive information
• Ability to make independent decisions in a dynamic, fast-paced environment
• Preferred: Familiarity with tax research platforms (e.g., CCH, Thomson Reuters)

Leadership Skills

• Building Relationships
• Adaptability
• Client Focus
• Driving Execution
• Continuous Improvement
• Communication