Senior Administrative Coordinator – HR & Finance

TalentBridge is partnering with a highly respected, established organization in Charlotte to identify a sharp, detail-oriented Senior Administrative Coordinator to support its Human Resources and Finance operations.

This is a unique opportunity for someone who enjoys working behind the scenes to keep a business running efficiently. The ideal candidate is highly organized, technologically savvy, comfortable working with data, and enjoys supporting multiple departments rather than focusing on one specific function.

We are looking for someone who has gained exposure to HR processes, understands how corporate operations work, and is excited about a position that combines administrative coordination, reporting, systems management, and process improvement.

This is an excellent opportunity to join a collaborative, professional environment where you will work closely with senior leadership and have the ability to make a meaningful impact.

Key Responsibilities

HR & Employee Administration

• Assist with daily HR operations, including employee onboarding, payroll coordination, benefits administration, and employee record management.

• Maintain and update employee information within HRIS and payroll platforms.

• Help employees navigate routine questions regarding benefits, insurance, payroll, and retirement programs.

• Coordinate employee documentation, personnel changes, and recurring HR activities.

• Support recruiting logistics, interview scheduling, and other employee-related administrative processes.

Finance & Business Operations Support

• Provide administrative and operational support to senior finance leadership.

• Prepare and organize reports, spreadsheets, and financial information for management.

• Assist with expense reporting, vendor coordination, invoice tracking, and general accounting administration.

• Work with internal teams to ensure information is accurate, organized, and readily accessible.

• Support special projects involving financial data, business operations, and internal reporting.

Systems, Reporting & Process Improvement

• Maintain accurate information across multiple business systems and platforms.

• Utilize Excel to organize, analyze, and present data, including pivot tables and recurring reports.

• Identify opportunities to streamline administrative workflows and improve existing processes.

• Assist with system updates, process documentation, and operational improvements.

• Leverage technology, automation, and AI tools to improve efficiency and accuracy.

• Track deadlines, coordinate projects, and ensure important initiatives stay on schedule.

Qualifications

• Bachelor's degree preferred.

• 4+ years of experience in administrative operations, HR coordination, business operations, or a related professional support role.

• Previous exposure to HR processes such as benefits administration, payroll, onboarding, or employee records.

• Experience working with an HRIS or payroll system such as Rippling, Paylocity, ADP, Workday, or a similar platform.

• Strong Excel skills, including pivot tables, reporting, and data management.

• Excellent organizational skills with the ability to manage competing priorities and work independently.

• Comfortable working with financial information, expense systems, and operational reporting.

• Strong attention to detail and the ability to handle confidential information professionally.

• Tech-savvy, resourceful, and interested in learning new systems and improving workflows.

• Strong communication skills and a collaborative, team-oriented approach.

Preferred Qualifications

• Hands-on experience with Rippling or a comparable HRIS platform.

• Experience supporting employee benefits, insurance administration, payroll, or 401(k) programs.

• Exposure to accounts payable, accounts receivable, vendor management, or expense reporting.

• Experience supporting senior executives or working across multiple departments.

• Familiarity with AI tools, automation, or technology-driven process improvements.

Why Consider This Opportunity?

• Competitive salary of $85,000–$100,000.

• Direct-hire opportunity with a stable, established organization.

• Hybrid schedule with remote flexibility.

• Comprehensive benefits, including medical, dental, vision, and 401(k) with employer contributions.

• Opportunity to work closely with senior leadership in a collaborative environment.

• Broad exposure to HR, finance, technology, and business operations.

• A role where initiative, organization, and problem-solving are genuinely valued.

If you're an organized, tech-savvy professional who enjoys wearing multiple hats and wants to build a long-term career supporting business operations, we'd love to connect!