Section Supervisor

Position Description

Major/Essential Functions

• Maintains current knowledge of TTUHSC El Paso, state, and federal budgetary processes, requirements, and reference materials applicable to assigned accounts and funds.
• Provides accurate advice and guidance through memoranda, audit responses, financial correspondence, and other requested communications.
• Ensures contracts, expenditures, and financial reports comply with applicable state and federal requirements and TTUHSC El Paso operating policies and procedures.
• Identifies financial, budgetary, or compliance deficiencies and promptly reports them to the Business Manager.
• Follows TTUHSC El Paso accounting, procurement, purchasing, and sponsored-program procedures.
• Ensures budget, expenditure, grant, and audit reports are accurate, complete, compliant, and supported by appropriate documentation.
• Maintains knowledge of federal and state regulations governing grant funds, follows award-specific financial requirements, and advises faculty and staff regarding the allowable use of grant funds.
• Tracks monthly expenditures for departmental, sponsored-program, and grant accounts and completes related financial and budget reports accurately and within established deadlines.
• Verifies expenditures and budget balances within established timeframes and in accordance with current TTUHSC El Paso operating policies and procedures.
• Maintains payroll listings and prepares and submits electronic Personnel Action Forms (ePAFs) for salary changes within established timeframes and in accordance with current TTUHSC El Paso procedures.
• Verifies invoices based on contract type and approved rates; reviews supporting documentation and other charges; performs required calculations, including retention; prepares vouchers and cover letters; and processes payments through Projects and Grants Accounting.
• Completes invoice and payment verifications accurately, within established timeframes, and in accordance with current TTUHSC El Paso operating policies and procedures.
• Responsible for the final financial closeout of assigned funds including final compliance review, correspondence with faculty, and any needed accounting adjustments.
• Remain current with all licensure, certifications, and mandatory compliance and training requirements for this position.
• Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
• Perform all other duties as assigned.

Required Qualifications

• Bachelor's degree in job related field plus three years experience related to the assigned area; OR
• Combination of education and/or related experience to equal seven years

Preferred Qualifications

• Knowledge of TTUHSC accounting procedures preferred, Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Access) and budget applications. 
• Suitable experience with office equipment commensurate with the level of this position.

EEO Statement

Jeanne Clery Act

Pay Statement

• Org Level 1: Texas Tech Unv Hlth Sci Ctr El Paso
• Campus: HSC - El Paso
• Department: Psychiatry Dept Elp Genl
• Does this position work in a research laboratory?: No
• Required Attachments: Cover Letter, Resume / CV
• Optional Attachments: Transcript
• Job Type: Full Time
• Pay Basis: Hourly
• Minimum Hire Rate: Compensation is commensurate upon the qualifications
• Travel Required: Up to 25%
• Shift: Day
• Grant Funded?: Yes
• Job Group: Office and Admn Wkrs All Other