Secretary/PA

Job Summary

The Secretary to the Managing Director (MD) will provide high-level administrative support to the MD and ensure efficient operation of the executive office. The role requires an individual who is organized, detail-oriented, and capable of managing confidential information with discretion. The Secretary will play a pivotal role in scheduling, correspondence, and communication between the MD, internal teams, and external stakeholders, ensuring seamless office management in a fast-paced environment within the oil and gas industry.

Job Responsibilities

• Provide executive support to the MD by managing the MD’s calendar, schedule meetings, appointments, and travel arrangements.

•Act as the first point of contact for all internal and external communications directed to the MD.

•Handle correspondence, including emails, letters, and memos, and ensure responses are sent in a timely and appropriate manner.

•Prepare, proofread, and finalize reports, proposals, presentations, and other documents as required by the MD.

•Serve as a liaison between the MD and senior management, staff, and external stakeholders, including clients, government agencies, and suppliers.

•Take minutes during meetings and ensure action items are followed up and completed.

•Maintain confidentiality of all sensitive information, ensuring the MD’s private and professional matters are handled with the utmost discretion.

•Assist with special projects as directed by the MD, ensuring timelines are met and necessary resources are in place.

Requirements

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.

• Minimum of 5 years of experience as an executive assistant or secretary, preferably in the oil and gas sector or a related industry.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficient in office software, including Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with project management tools.
  

Benefits

• Competitive salary.