SCHOOL BUSINESS COORDINATOR

Department

Division

Salary

Job Profile

Scheduled Work Days & Work Hours

Job Requisition Number

Pay Grade

Classification

Class Definition

WILLIAM M. DAVIES, JR. CAREER & TECHNICAL 

HIGH SCHOOL  

Job Description 

Position Title School Business Administrator

Reports To Assistant Director of Finance and Infrastructure

Type of position: ☒ 12 Month     School Year   ☐ Non-Standard    ☐ Contractor   ☐ Other

Qualifications

 Must hold or be eligible for a RI School Business Administrator certification

 Demonstrated knowledge of school budgeting, purchasing & procurements, salary and

benefits costing, and preparation of varied financial reports

Essential Duties and Responsibilities (other duties may be assigned)

 Support the Assistant Director with budget preparation for state, local, categorical, capital

and grants funding sources.

 Prepare and provide financial data summaries in support of the preparation of budget status

updates and projections (quarterly, annually, intermittent) as required or upon request.

 Supervise the main office/central office business office

 Process purchase requisitions required to generate purchase orders.

 Determine the expenditure coding for financial transactions to ensure accurate capture of

expenditures by funding source, line item and department.

 Prepare adjusting journal entries necessary for accurate general ledger recording of all

financial transactions.

 Oversee Federal entitlement grants application processes and provide support as needed for

grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and

other grants).

 Supervise and provide support for the payroll preparation for bi-weekly payments of wages,

stipends, clubs, extra-curricular, and all other wage types.

 Generate required Uniform Chart of Accounts (UCOA) reporting file.

 Fulfill the R.I.D.E. School Food Director role in addition to preparing Federal reimbursement

claiming for the student meals programs under the policies, rules and regulations governing

National School Breakfast, Lunch and Child and Adult Care Food Program (CACFP.)

 Oversee the administration of the Student Activities Fund, ensuring that all deposits and

expenditures are properly recorded, and that monthly bank reconciliations are performed.

 Prepare annual applications necessary for the maintenance and renewal of the school’s

insurance policy coverages, including obtaining a Student Accident Insurance carrier.

 Coordinate the records retention processes on an annual basis in accordance with State of RI

records retention policies.

 Supervise the creation of spend authorizations and travel expense reports.

 Fulfill all other related duties as assigned.

Skills Required

 Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail

 Proficiency in, or ability to become proficient in: Accelegrants, ERP/Workday,o job description available.

Supplemental Information

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.