Sales Administration Assistant

WHY WE NEED YOU?

Our growth is driving us to strengthen ourSales Administration (ADV) team to support an increasing volume of client operations and free up time to work on structuring and automation projects.

Your mission will be toensure the smooth and accurate processing of administrative, billing, and financial requests in order tosecure revenue flows, support key accounts, and maintain a high level of service for internal teams and clients.

YOUR FUTURE TEAM

We work in a collaborative and international environment where the diversity of Scalers, combined with a spirit of sharing, helps bring new projects to life every day, advancing our ambitions together.

You will be part of ateam of 4 people, handling incoming operational tasks related to billing, payments, contracts, and customer administration, while progressively contributing to process improvements and automation initiatives. The team works closely withSales, Support, TAM, Billing teams, and directly with clients, including large accounts.

YOUR DAILY ROUTINE

• Process bank transfers, payment allocations, and accounting reconciliations
  Manage invoicing, credit notes, commercial gestures, and contract administration

• Handle incoming requests via emails, Jira tickets, and internal tools from Sales and Support teams

• Upload invoices on customer payment platforms (e.g. Chorus and other client portals)

• Update client data, orders, and Purchase Orders (PO) in internal systems

• Ensure accurate follow-up for B2B, B2C, and key accounts

• Contribute to documentation and process updates to improve efficiency and reliability

ABOUT YOU

HARDSKILLS:

• Strong experience in Sales Administration, Billing, or similar administrative role

• Good knowledge of Purchase Orders (PO) and order management

• Familiarity with customer invoicing or payment platforms (e.g. Chorus)

• Basic accounting knowledge (reconciliation / balance follow-up)

• Comfortable using Office tools and internal client consoles

SOFTSKILLS:

• Strong communication skills, both written and verbal

• Team spirit and ability to collaborate with multiple stakeholders

• Excellent organization and attention to detail

• Ability to manage stress in a fast-paced, multi-channel environment
  High-quality written communication, especially for client-facing exchanges

WHAT YOU WILL FIND AT SCALEWAY ++++

• Offices: Our offices are spacious, dynamic workspaces with bold design, conveniently located near public transport. Most of our offices feature outdoor spaces (terraces) and bike parking facilities.

• Dining: Our chef provides a healthy meal service at the headquarters, and breakfast is available across all our sites year-round. Scalers working from regional sites enjoy a Swile card for lunches.

• Well-beingcommitments: Whether it’s access to a gym, daycare places, or discounted services for caring services, Scaleway is committed to supporting Scalers in maintaining a balanced life.

• Internationalenvironment: With dozens of nationalities, Scaleway offers a stimulating environment where English is as widely spoken as French.

• Career&Mobility: Our managers value internal mobility, and opportunities to transition to other entities within the Iliad Group are accessible to all Scalers.

🚀Why join the Scaleway adventure ?

✔ A rich and diverse product offering: Scaleway offers over 100 public cloud products in IaaS, PaaS, and AI.
✔ A cutting-edge technical environment: Scaleway provides modern infrastructures, including high-performance bare metal servers, to tackle exciting technical challenges.
✔ Commitment to responsible cloud: Scaleway is dedicated to a more responsible cloud, with data centers powered solely by renewable energy since 2017, minimizing our ecological footprint and holding top-level certification.

🔜 THE NEXT STEPS …

• Discovery call with aTalent Acquisition Manager (30min)

• Manager interview with Adeline HAYARTto assess your technical skills and approach to the role (1h)

• Visit of our offices and meeting with your future colleagues