Non-Trade Accounts Payable Supervisor

Position Summary

The Non-Trade Accounts Payable Supervisor is responsible for leading and overseeing the daily operations of the Non-Trade Accounts Payable function. This role ensures the accurate and timely processing of invoices, vendor maintenance activities, payment transactions, account reconciliations, and compliance with company policies and internal controls. The Supervisor provides leadership to Accounts Payable staff, drives process improvements, supports system enhancements, and serves as a key liaison between vendors, business units, and finance teams.

Essential Functions

Leadership and Team Management

• Supervise the day-to-day activities of Non-Trade Accounts Payable associates to ensure service level expectations, productivity, and accuracy standards are achieved.
• Recruit, train, coach, develop, and evaluate team members, including conducting performance reviews and managing attendance and employee relations activities.
• Foster a collaborative, customer-focused environment that promotes employee engagement, accountability, and continuous improvement.
• Serve as a backup to the Accounts Payable Manager and provide leadership support as needed.

Accounts Payable Operations

• Oversee the timely and accurate processing of non-trade invoices, payments, credit memos, and related transactions.
• Audit source documentation and review associates' work to ensure compliance with company policies, accounting standards, and internal controls.
• Ensure the integrity and accuracy of accounts payable data by investigating, reconciling, and resolving discrepancies.
• Research and correct data variances through updates, modifications, deletions, or re-entry of data as appropriate.

Vendor Management and Compliance

• Supervise vendor master data maintenance, including new vendor setup requests, vendor changes, and one-time vendor creation requests.
• Ensure vendor management activities comply with company policies, regulatory requirements, and internal control standards.
• Serve as a primary contact for vendor inquiries and resolve issues related to invoice processing, payment status, and account maintenance.

Reconciliations and Financial Support

• Complete and review daily PDI Accounts Payable interface reconciliations and ensure timely correction of identified errors.
• Partner with internal system owners and business stakeholders to investigate and resolve recurring interface and processing issues.
• Serve as the primary point of contact for reclassification reviews, providing guidance and support to business partners and accounting teams.

Customer Service and Cross-Functional Support

• Build and maintain productive working relationships with vendors, business units, and internal stakeholders.
• Respond to inquiries regarding payment status, invoice processing, vendor setup requirements, and AP policies and procedures.
• Provide support to associates, vendors, and business partners across multiple regions and operating companies as assigned.

Systems and Process Improvement

• Participate in system implementations, upgrades, enhancements, and User Acceptance Testing (UAT) activities.
• Support accounts payable technologies and processes, including Paymode, Laserfiche, PDI interfaces, and other financial systems.
• Identify process improvement opportunities and implement solutions that improve efficiency, compliance, data quality, and customer service.

Additional Responsibilities

• Maintain confidentiality of financial and vendor information.
• Assist with departmental projects, audits, and compliance initiatives as assigned.
• Perform other duties and special projects as assigned by management.

Qualifications

• Associates degree or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of Accounts Payable experience, including supervisory or team lead responsibilities.
• Strong understanding of non-trade accounts payable processes, vendor management, financial controls, and reconciliations.
• Experience with ERP systems, invoice workflow tools, and vendor payment platforms.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Key Competencies

• Leadership and Team Development
• Customer Service Orientation
• Financial Accuracy and Attention to Detail
• Internal Controls and Compliance
• Process Improvement
• Relationship Management
• Problem Solving and Decision Making
• Communication and Collaboration
• Change Management
• Results Orientation

Physical Requirements

The physical requirements described here are examples of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be considered that might assist those individuals with disabilities in order to perform the essential task and duties.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee frequently is required to use his/her hands in order to handle or grasp items. The employee is occasionally required to stand, walk, and reach with both hands and arms. The employee is occasionally required to lift items that may weigh between 5 - 10 lbs.

Work Environment

The work environment described below is an example of those an employee will experience while performing the essential functions of this job. Reasonable accommodations will be considered that might assist those individuals with disabilities to perform the essential tasks and functions of their job.

The noise level in the work environment is usually moderate at a normal range.

The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas.

Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

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