Repair & Maintenance | Administrative Assistant | Full Time

Overview:To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

Essential Job Functions:

• Maintain property operations log, P.O. ledger, payroll, assist in maintaining inventories and ordering supplies.
• Dispatch engineering staff as needed for work assignments in cooperation with other Engineering management staff.
• Maintain Engineering records for events.
• Maintain Engineer Repair & PM logs using Synergy computerized work order system.
• Review daily BEO events to extract Engineer requests, notify Director and Assistant Director of unusual requests.
• Report to work s scheduled while following the Time and Attendance Policy.

• Duties may be adjusted by management when the need arises.

• Fulfill general office duties: typing, filing, phone answering, etc.
• Assume administrative duties in accordance with changing requirements.
• Maintain Engineering staff payroll using Kronos, to assure accurate payroll with the assistance of Director and Assistant Director.

Qualifications:

• Must be able to perform procedures when fire alarm and other emergencies arise.

• Must be able to manipulate Microsoft office and other software systems in order to coordinate departmental and provide appropriate back up upon request.

• Must be able to communicate departmental financials as needed for review.

• Have excellent computer skills.

• Have a general knowledge of all other office equipment.

• Have great phone etiquette.

Physical Requirements:

• Must be able to lift weights up to 30 pounds.
• Repeated bending and stooping required when filing.

Working Environment:

• Interior of hotel, in all areas of the hotel. 

Tools & Equipment:

• Computer, fax machine, copy machine, scanner, label maker.