Remote Special Assistant to the CEO (1 day/ month in office)

Special Assistant to the CEO

Location: Remote | Brooklyn, NY
Pay Rate: $50/hour

Position Overview

Seeking a highly motivated, strategic professional to support the CEO of a mission-driven nonprofit organization. This role offers exposure to executive leadership, organizational strategy, public policy, and nonprofit operations. Ideal for someone interested in building a career in nonprofit management, public policy, law, or executive leadership.  Email qualified resumes to jmoses@phaxis.com

Key Responsibilities

• Provide high-level support to the CEO and executive leadership team.

• Coordinate cross-functional projects and ensure priorities, deadlines, and deliverables are met.

• Prepare executive briefings, meeting agendas, presentations, Board reports, and policy memos.

• Research NYC housing regulations, legislative developments, and social service trends.

• Manage the CEO’s calendar, meeting preparation, and scheduling priorities.

• Develop and maintain project tracking systems and executive office workflows.

• Draft professional correspondence and communications for internal and external stakeholders.

• Assist with special projects, organizational initiatives, and process improvements.

• Coordinate executive meetings, staff events, and off-site retreats.

• Handle confidential information and respond to sensitive matters with discretion and professionalism.

Qualifications

• Bachelor’s degree required; Master’s or JD candidates are encouraged to apply.

• Minimum of 2 years of relevant experience in nonprofit operations, government, legal, consulting, or a related field.

• Excellent writing, research, analytical, and organizational skills.

• Strong project management abilities and proficiency with project management tools.

• Excellent interpersonal skills, sound judgment, and the ability to manage competing priorities.

• Adaptable, resourceful, and comfortable working in a fast-paced environment.

This is an excellent opportunity for an ambitious professional seeking meaningful exposure to nonprofit executive leadership and a potential pathway to a future Chief of Staff role.