Regional Administrator, Region 5

About the Role: 

The Regional Administrator provides administrative, coordination, and operational support to Métis Communities, Regional Managers, and Regional Councilors. The position supports the efficient day-to-day delivery of regional activities through communication coordination, information management, logistical support, records maintenance, financial tracking assistance, and community engagement activities. The role works collaboratively with internal and external stakeholders to support meetings, events, reporting, and regional initiatives in accordance with established procedures and priorities. 

What You Will Be Doing:

• Respond to and redirect communications from internal and external contacts, including phone calls, emails, and general inquiries.
• Coordinate the flow of information, documentation, and communications with the Regional Manager.
• Prepare, format, edit, proofread, and maintain records, correspondence, reports, presentations, briefing materials, and related documents.
• Maintain electronic and physical filing systems, including SharePoint, tracking databases, and other records management tools.
• Record meeting minutes and distribute finalized documents and materials to participants in a timely manner.
• Process travel requests, special request forms, volunteer expense submissions, and related documentation, and maintain accurate tracking records through DataBasics and other tracking systems.
• Assist with updating regional website content and support oversight of Community Council websites in collaboration with the web designer.
• Assist with surveys, information gathering, research, and community feedback activities related to citizen needs, engagement, and community planning initiatives.
• Support the development, implementation, coordination, and review of work plans, community engagement activities, new initiatives, and ongoing projects.
• Provide administrative, logistical, coordination, and basic research support for Regional cultural events, meetings, gatherings, and community planning activities, including scheduling and event coordination.
• Support day-to-day activity tracking and assist with monitoring project budgets, expenditures, contracts, equipment, and supplies using Excel and other financial tracking tools in accordance with established procedures.
• Identify and report potential issues related to program delivery, scheduling, participant concerns, project activities, or budget tracking to management.
• Assist in developing communication materials and tools to support awareness and understanding of community initiatives and issues.
• Maintain confidentiality and handle sensitive matters, information, and documentation with professionalism, tact, and discretion, referring complex issues to management when appropriate.
• Attend meetings in person and/or virtually, including occasional evenings or extended hours as required.
• Report to the Regional Manager, with daily activities coordinated in collaboration with the Regional Councilor and Regional Manager.
• Promotes the values of the organization within the workplace and in the community by demonstrating positive and professional relationships with others (employees, citizens, council, volunteers, advocates, etc.)
• Reports all unsafe conditions, hazards or practices, accidents and incidents in accordance with the Occupational Health and Safety Act and adheres to all Health and Safety requirements within the MNO’s policies and procedures and provincial legislation.
• Performs other job/branch-related duties as required. 

Qualifications: 

• 3 to 5 years of experience in a similar/comparable role
• College Diploma (2 year)
• Experience dealing with industry and/or government partners/stakeholders
• Successful experience in grant writing
• Experience in the creation of business plans
• Ability to work independently
• Experience in conflict management
• Experience designing and implementing project work plans
• Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture
• Relevant background in Métis-focused community activities, recreation and educational programs
• Knowledge of Métis focused and broader Indigenous programs and services
• Well-developed administrative, organizational and communication skills in order to meet deadlines
• Proficiency with computer programs and written communication skills
• Advanced communications skills
• Demonstrated ability to quickly acquire and expand knowledge and to be flexible in a demanding and dynamic environment
• Demonstrated ability to effectively maintain financial records, manage project budgets.
• Superior organization skills, time and priority-management.
• Ability to work alone, independently with minimal supervision
• Flexible work schedule with ability to work extended hours or week-ends as necessary.
• Willingness and ability to travel within region.
• Successful Vulnerable sector check and 3 references within first 30-days of hiring.
• Preference may be given to an MNO Citizen.
• Must live in the MNO Region 5 communities.
• Must be bilingual or working towards fluency (French, Michif and English)
• Demonstrated ability to manage Excel spreadsheets and workload using internal processes