Records Clerk

Job Overview:

A Remote Records Clerk is responsible for the accurate, efficient, and secure management of legal documents and records electronically. As a Record Clerk, you will play a crucial role in maintaining the integrity of our legal records, ensuring compliance with legal and organizational requirements, and providing timely access to information for our legal team.

Key Responsibilities:

• Organize, file, and maintain legal documents, including pleadings, correspondence, contracts, and other case-related materials, ensuring accuracy and completeness.

• Scan, index, and upload documents into our electronic document management system.

• Maintain physical and electronic filing systems, ensuring proper organization and easy retrieval of documents.

• Assist with the creation and maintenance of document databases and spreadsheets.

• Accurately input and update data in legal case management systems.

• Verify the accuracy of information and ensure data integrity.

• Maintain and update contact information for clients and other stakeholders.

• Ensure compliance with legal and organizational record retention policies.

• Assist with document destruction and archiving as needed.

• Maintain a secure environment for storing and accessing sensitive legal information.

• Respond to inquiries from internal and external stakeholders regarding legal records.

• Provide assistance with document retrieval and access

• Maintain a professional and courteous demeanor in all interactions.

• Assist with other administrative tasks as assigned.

• Participate in training and development programs related to legal records management.

Job Category:

Skill Sets Required / Preferred

Qualifications and Skills:

• High school diploma or equivalent required; Associate's degree or higher in a related field preferred.

• 1-3 years of experience in records management, legal administration, or related field.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with electronic document management systems.

• Strong organizational and time management skills.

• Excellent attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Strong communication and interpersonal skills.

• Ability to maintain confidentiality and handle sensitive information.