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Receptionist/ Facilities Specialist
Deltek
- 🇺🇸 United States
- On-site
- Manager or above
- 1 day ago
- Deltek
- Microsoft Office Applications
- Outlook
- Excel
- Costpoint
- Equity
- Pension
1 day ago
Company Summary
As the recognized global standard for project-based businesses, Deltek delivers software and information solutions to help organizations achieve their purpose. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Best Place to Work by Glassdoor, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress. www.deltek.comBusiness Summary
The Deltek Legal team actively participates in powering the company's growth and success. We deliver top-notch legal support to high-visibility stakeholders within Deltek. If you're looking to join a dynamic and collaborative team that fosters learning and development, consider Deltek as the next step in your career!Position Responsibilities
Position SummaryThe Receptionist / Customer Briefing Center (CBC) Coordinator serves as the first point of contact for visitors, employees, customers, and callers while also providing operational support for the Customer Briefing Center. This role is responsible for managing front desk operations, ensuring a professional and welcoming environment, coordinating CBC meetings and resources, and providing administrative, facilities, and meeting support. The position plays a critical role in delivering a high‑quality visitor and customer experience.
Essential Duties and Responsibilities
Front Desk & Visitor Services
- Greet and assist visitors, customers, vendors, and guests in a professional and courteous manner
- Manage visitor check‑in procedures and notify appropriate staff of arrivals
- Maintain a clean, organized, and professional reception and lobby area
- Serve as a general point of contact for front‑office and visitor inquiries
- Answer, screen, and route incoming telephone calls promptly and accurately
- Respond to general email inquiries or forward messages to appropriate departments
- Provide information to callers while maintaining confidentiality and professionalism
- Maintain the Customer Briefing Center and District meeting schedule and resource calendars
- Communicate upcoming CBC meeting schedules with internal stakeholders
- Ensure CBC and meeting rooms are properly prepared for executives, customers, and guests
- Coordinate room setup, breakdown, and readiness for meetings and briefings
- Assist with catering arrangements and onsite hospitality support
- Serve as the immediate point of contact for Facilities and/or IT support needs during CBC meetings and events
- Perform routine administrative tasks including data entry, filing, and document preparation
- Assist with reports, schedules, and basic data tracking as assigned
- Support miscellaneous office projects and cross‑functional team requests as needed
Qualifications
Required Qualifications- High school diploma or equivalent required
- Minimum of 1–2 years of receptionist, administrative, customer service, or hospitality experience preferred
- Strong verbal and written communication skills
- Proficiency with Microsoft Office applications (Outlook, Word, Excel)
- Ability to multitask, prioritize, and work effectively in a fast‑paced environment
- Professional demeanor with a strong customer and client service orientation
- Associate’s or Bachelor’s degree
- Experience supporting executive meetings or customer briefing centers
- Familiarity with conference room scheduling systems, phone systems, and visitor management tools
- Experience coordinating catering, meeting logistics, or onsite events
- Ability to sit or stand for extended periods
- Occasional lifting of office supplies, catering items, or packages (up to 25 lbs.)
- Reliable attendance during standard business hours, with flexibility to support scheduled CBC meetings 8am-5:30pm
Compensation Info
The U.S. salary range for this position is $41,000.00-$72,250.00. This range is subject to change as Deltek takes a number of factors into consideration when determining individual base pay, such as location, job-related knowledge, skills and experience. Certain roles are eligible for additional rewards, including incentive compensation and equity.Benefits and perks listed here may vary depending on the nature of employment with Deltek. Employees have access to healthcare benefits, a 401(k) plan and company match, paid vacation time and holidays, well-living programs, short-term and long-term disability coverage, basic life insurance and tuition reimbursement.
EEO Statement
Deltek, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.E-Verify Statement
Deltek, Inc., utilizes the E-Verify program with every potential new hire. This makes it possible for us to make certain that every employee who works for Deltek is eligible to work in the United States. To learn more about E-Verify you can call 1-800-255-7688 or visit their website by clicking the logo below. E-Verify® is a registered trademark of the United States Department of Homeland Security.Applicant Privacy Notice
Deltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you (“Personal Data”) to administer and evaluate your application. We are the “controller” of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in thisCandidate Privacy Notice
Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.
Important: Protect Yourself from Recruitment Scams
Bad actors or scammers may try to impersonate Deltek and send fake job offers to people. Messages from Deltek about employment opportunities will be from an @deltek.com account or Enterprise@trm.brassring.com, never from free services like Gmail or Yahoo. Please look carefully at the email address that provides any job offer, as some fake accounts are created to look like a legitimate domain name or email address. We will also never ask you to pay money at any point in the hiring process, whether for training, equipment, background checks, or anything else. If you receive a suspicious offer claiming to be from Deltek, do not share personal or financial information. Report any suspicious communication to Secure@deltek.com and consider reporting it to law enforcement.
- Career Interests: Administration
- Position Type: FT
- Travel Requirements: No
- Compliance Requirements: Certain roles may have additional privacy, security and compliance requirements to the extent they support Costpoint GCCM or similar product offerings.
Receptionist/ Facilities Specialist · Deltek