Receptionist (4500)

Barker Management Inc. is a leader in the Property Management Services industry who has provided quality service to customers since 1972! We consider the employees of Barker to be one of our most valuable resources. Our continued success depends on service-oriented employees making a difference for Barker and our customers every day. The loyalty, commitment, and dedication of Barker people have provided the winning edge in the competitive market we serve. Our customers trust Barker and the services we provide.

Hours: 8:00 am to 5:00 pm, Monday through Friday.

Employment Includes: Free medical, dental and vision after your first 90 days. 80 hours of paid vacation, 12 paid holiday's and 80 hours of sick pay as well! 

Job Title:                    Administrative ReceptionistDepartment:   

Supervises:                None

FLSA Status:            Non-Exempt

Job Summary

The Administrative Receptionist is responsible for providing exceptional front-line support while ensuring the smooth and efficient operation of the corporate office. This role serves as the first point of contact for clients, visitors, and staff, while delivering critical administrative assistance to various departments. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen attention to detail.

Essential Duties andResponsibilities:

• Scheduling and CalendarManagement:
  • Coordinate and schedule appointments, meetings, and conference calls.
  • Manage and maintain digital calendars for teammembers.
  • Send meeting invitations and reminders asrequired.
  • Coordinate booking of meeting rooms and ensure they are properly setup.
• Email and CorrespondenceManagement:
  • Monitor and manage email correspondence effectively to ensure timelyresponses.
  • Draft, edit, and proofread emails, documents, andreports.
  • Respond to routine inquiries and direct important messages to appropriateparties.
• Reception and OfficeManagement:
  • Greet visitors, ensure they are directed to appropriate personnel, and maintain a welcoming environment.
  • Answer and direct phone calls in a professionalmanner.
  • Maintain kitchen inventory and ensure office supplies are stocked.
  • Ensure office cleanliness, including quarterly cleaning of thefridge.
  • Coordinate/Host office events and ensure smoothexecution.
  • Order lunch as needed for meetings, orientationetc.
  • Track, mail and email HousingNotices
• Tenant Related Issues Tracking:
  • Track tenant-related issues throughSmartsheet.
  • Compile and provide reports on tenant issues to regional managers asneeded.

Administrative Support andDocumentation:

• Prepare, organize, and maintain office files, both physical and electronic, ensuring all documents are up to date and accessible.
• Assist in preparing presentations, reports, and spreadsheets for variousdepartments.

• Perform data entry and manage databases to ensure accurate information is stored andupdated.
• Generate and proofread internal and external communications, ensuring consistency andprofessionalism.
• Handle sensitive and confidential information withdiscretion.

Support the admin department in various ongoing projects, ensuring tasks are completed on time and according to project guidelines.

Other Responsibilities:

• • Assist with disbursements and manage FedEx billing, Incheck, other disbursements as needed
  • Prepare vendor termination letters and order necessary application and inspectionforms.
  • Coordinate new hire orientation logistics, including foodarrangements.
  • Maintain inventory of new hire gifts and reorder asnecessary.
  • Assist in creating voicemail messages for corporate staff and lease-upcommunications.
  • Support applicant tracking for new business and lease-ups.
  • Ensure postage machine codes are updated and oversee inksupplies.
  • Track and maintain business licenses for all sites, including new and existingproperties.
  • File accounting folders annually
  • Manage printer contracts with printer vendors.

AdditionalResponsibilities:

• Perform other duties as assigned to support operationalneeds.
• Coordinates travel arrangements, hotel accommodations, anddisbursements.
• Track and ensure Welfare Exemptions are completed forsites.

Other Responsibilities

• Other duties asassigned

* We are an equal-opportunity employer that pledges not to discriminate on the basis of race, color, age, sex, religion, national origin, etc., in hiring or promoting.

Qualifications

Position Requisites (Education and/or Experience and Skills)

• High school diploma or equivalent; some college courseworkpreferred.
• Previous experience in a receptionist or administrative support rolepreferred.
• Strong organizational and multitasking skills with the ability to prioritize taskseffectively.
• Proficient in office software, such as Microsoft Office, TEAMS, and office equipment (e.g., phone systems, postage machines).
• Excellent verbal and written communication skills, with a keen eye fordetail.
• Ability to maintain professionalism and confidentiality in alltasks.