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Receptionist
Aditi Consulting
- 🇺🇸 United States
- On-site
- Manager or above
- 13 hours ago
- $24.16 – $25.16 / hour
- PowerPoint
- Outlook
- Excel
- Graphic Design
- AI
- Pension
13 hours ago
Summary:
The Executive Assistant will serve as the operational backbone of the Customer Experience Center, ensuring seamless day-to-day functionality while delivering a world-class experience for visitors, customers, and employees. This role combines administrative excellence with hospitality coordination, requiring someone who is highly organized, personable, and comfortable managing multiple priorities simultaneously in a fast-paced, customer-facing environment.
Responsibilities:
- Customer Experience Center Operations
- Manage daily operations of the Customer Experience Center, serving as the primary point of contact for scheduling and logistics.
- Coordinate and manage room scheduling/reservations to avoid conflicts and ensure optimal use of space for meetings, tours, and events.
- Support visitor needs including catering orders, room setup/breakdown coordination, and ensuring spaces are presentation-ready ahead of guest arrivals.
- Send recommended travel information to visiting guests (e.g., local hotel recommendations, transportation options, airport logistics) to ensure a smooth visitor experience.
- Tour & Ambassador Program Management
- Maintain and manage the Tour Ambassador roster, ensuring adequate coverage and up-to-date contact/availability information.
- Coordinate the scheduling and logistics of facility tours, serving as the liaison between visiting groups, ambassadors, and internal stakeholders.
- Prepare tour-related materials and communications in advance of scheduled visits.
- Internal Communications
- Maintain and update the employee communication board, ensuring content is current, accurate, and relevant to the workforce.
- Serve as a point of contact for employees seeking information displayed on or related to the communication board.
- Administrative & Executive Support
- Provide calendar management and scheduling support for local executives, proactively resolving conflicts and prioritizing time-sensitive requests.
- Assemble and format PowerPoint decks as needed for leadership presentations, business reviews, or visitor-facing content.
- Provide general administrative support to the Customer Experience Center team and local leadership as needed.
Skills:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar operations/coordination role.
- Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel.
- Excellent calendar management skills with the ability to manage multiple executive schedules and resolve conflicts efficiently.
- Strong organizational skills with the ability to multitask and prioritize in a dynamic, fast-paced environment.
- Excellent written and verbal communication skills, with a professional and polished demeanor suitable for customer- and visitor-facing interactions.
- High attention to detail, particularly in document preparation (PowerPoint decks) and logistics coordination.
- Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
- Strong interpersonal skills with a customer-service orientation and a welcoming, hospitality-minded approach.
Qualifications:
- Experience coordinating events, tours, or visitor programs in a corporate or customer-facing environment. Familiarity with room/resource booking systems (e.g., Outlook Room Booking, EMS, Robin, or similar scheduling platforms).
- Experience managing or coordinating volunteer/ambassador programs or similar cross-functional rosters. Basic graphic design or content layout skills to enhance the visual quality of communication boards or presentation materials.
- Prior experience supporting multiple executives simultaneously.
- Familiarity with catering coordination and vendor management.
- Experience in a manufacturing, energy, or technical/industrial environment is a plus but not required.
Pay Transparency: The typical base pay for this role across the U.S. is: $24.16 - $25.16/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.
Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.
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Receptionist · Aditi Consulting