Purchasing Coordinator - Colby, WI

Job Description

• Purchase ingredients, raw materials, and products from approved suppliers to support scheduled production.
• Monitor production schedules and ensure materials arrive on time to prevent shortages, delays, or overstock.
• Maintain accurate purchase orders, including quantities, pricing, delivery dates, and supplier information.
• Monitor raw material inventory levels using ERP/MRP systems and purchasing tools.
• Maintain purchasing attributes such as safety stock, lead times, reorder points, and purchasing recommendations. Identify opportunities for adjustments and communicate those with the supervisor.
• Daily review for purchasing and inventory reports, including but not limited to the General Item Status Report, Reorder Report, Negative Item Report, and MRP outputs.
• Any discrepancies or issues should be independently researched and assessed prior to escalating to additional stakeholders.
• Communicate professionally with internal departments, vendors, suppliers, and other stakeholders regarding purchasing needs, order status, shortages, supply constraints, and issue resolution.
• Collaborate with Customer Service, Inventory, Receiving, Strategic Procurement, Logistics, Planning, and other teams to support purchasing, inventory flow, and production requirements.
• Support company profitability through cost-effective purchasing, supplier collaboration, cost reduction, cost avoidance, and value-added procurement practices.
• Maintain a strong understanding of manufacturing capabilities, business processes, supply chain operations, and the raw materials used in production.
• Complete other duties and projects as assigned by management.

• High school diploma or equivalent required.
• Associate degree or bachelor’s degree preferred.
• Experience in food, ingredient, manufacturing, or distribution purchasing preferred.
• Experience using ERP/MRP systems or purchasing tools preferred.
• Strong communication, analytical, problem-solving, and decision-making skills.
• Ability to build and maintain effective working relationships with internal teams, suppliers, vendors, and stakeholders.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

• Follow all Good Manufacturing Practices (GMPs).
• Follow all Safe Quality Food (SQF) guidelines.
• Maintain awareness of Hazard Analysis and Critical Control Points (HACCP) and its importance.
• Ensure all products and ingredients are purchased only from approved suppliers.
• Immediately report food safety problems or concerns to a person with authority to initiate action, as indicated on the organizational chart.

• Follow applicable OSHA regulations related to job tasks.
• Remain aware of surroundings, including forklift traffic and trip hazards such as pallets or cords when entering production areas.
• Wear required Personal Protective Equipment (PPE) when entering production areas.
• Participate in monthly safety engagement activities.

• : $31,000.00 - $57,300.00