Purchasing Assistant

Position Overview 
VarcoMac is seeking a detail-oriented and highly organized Purchasing Assistant to join our purchasing team. This role supports the day-to-day procurement of materials for commercial electrical projects by reviewing purchase orders, sourcing materials, coordinating deliveries, maintaining procurement documentation, and resolving order and invoice issues. The Purchasing Assistant will work closely with the Purchasing Manager, vendors, site personnel, and Accounts Payable to help ensure materials are purchased accurately, competitively, and on schedule. 

This is a full-time position based in the Prince Frederick office, with the possibility of a hybrid schedule. The expected schedule is 40 hours per week. The role offers an opportunity for growth as VarcoMac continues to expand its footprint in the Washington, D.C. and Baltimore markets. 

Key Responsibilities 

• Purchasing & Order Management 
  
  • Review purchase orders for accuracy and completeness prior to issuance to vendors.
  • Source material requisitions through the company’s vendor network to identify the best combination of price, availability, value, and terms.
  • Evaluate vendor quotes and support purchasing decisions based on overall value and project needs.
  • Process purchase orders through the company’s accounting system and applicable vendor systems.
  • Process order acknowledgements and coordinate deliveries with site personnel.
  • Expedite critical orders through vendor relationships and other available resources.
• Vendor, Documentation & Department Support
  
  • Maintain productive vendor relationships and communicate professionally regarding orders, availability, pricing, deliveries, and issue resolution.
  • Manage and maintain procurement documentation to support accurate records and audit compliance.
  • Assist the Accounts Payable department with invoice discrepancies, purchase order questions, and related issues.
  • Provide additional administrative and operational support to the Purchasing Department as needed.

Desired Skills and Experience

• Experience
  
  • Prior procurement or purchasing experience is preferred; VarcoMac is willing to train the right candidate.
  • Experience managing material orders through an ERP and/or purchase management system is preferred.
  • Knowledge of commercial, industrial, or governmental electrical markets is helpful.
• Technical & Professional Skills
  
  • Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
  • Understanding of procurement best practices and purchasing procedures.
  • Strong attention to detail, organization, and follow-through.
  • Ability to manage competing priorities and maintain a high level of productivity in a fast-paced environment.
  • Excellent written and verbal communication skills.
    Ability to build effective working relationships with vendors and internal partners.

Additional Notes

• Full-time position with an expected schedule of 40 hours per week.
• Position is based in the Prince Frederick office, with the possibility of a hybrid schedule.
• This position reports to the Purchasing Manager.
• Other duties may be assigned as needed to support purchasing operations and business objectives. 
• Salary Range: $27.50-$32.50 per hour

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