Public Relations & Executive Support Coordinator

Public Relations & Executive Support Coordinator

Location: Remote - Latin America

Compensation:$1,800 USD per month

Employment Type:Full-Time

Key Responsibilities

• Coordinate executive calendars, appointments, meetings, travel, and public appearances.
• Manage scheduling requests and communicate professionally with internal and external stakeholders.
• Conduct advance work for meetings, events, official visits, speaking engagements, and executive appearances.
• Prepare detailed itineraries, briefing materials, schedules, talking points, and event logistics.
• Support Prism’s public relations efforts, including media outreach, press coordination, and external communications.
• Draft press releases, announcements, invitations, correspondence, presentations, and social media content.
• Coordinate Prism events involving government representatives, public agencies, community organizations, partners, and other stakeholders.
• Manage event protocol, guest lists, seating arrangements, introductions, executive arrivals, and VIP accommodations.
• Serve as a professional liaison between Prism leadership and government officials, community leaders, media representatives, partner organizations, and other external contacts.
• Track media coverage, public engagements, deadlines, commitments, and follow-up activities.
• Maintain confidentiality and exercise sound judgment when handling sensitive organizational or executive matters.
• Provide administrative and organizational support to Prism leadership as needed.

Qualifications

• Bachelor’s degree in Public Relations, Communications, Political Science, Public Administration, International Relations, Journalism, Marketing, or a related field preferred.
• Experience in public relations, executive assistance, external affairs, stakeholder engagement, protocol, event planning, or executive communications.
• Experience supporting an organization or executive that works with government agencies, elected officials, public-sector partners, or community leaders.
• Strong calendar management, scheduling, and organizational skills.
• Familiarity with advance work and coordinating high-level meetings, visits, events, or public appearances.
• Excellent written and verbal communication skills.
• Professional presence and confidence communicating with senior executives, public officials, and external stakeholders.
• Strong attention to detail and the ability to manage multiple priorities simultaneously.
• High level of discretion, diplomacy, reliability, and sound judgment.
• Ability to work independently in a fast-paced remote environment.
• Fluency in English and Spanish is required.

Preferred Experience

• Previous experience supporting a senior executive, nonprofit organization, healthcare organization, public relations agency, public affairs firm, embassy, municipality, ministry, elected official, or government-facing organization.
• Experience coordinating meetings or events involving government officials, public agencies, community leaders, media representatives, or VIP guests.
• Knowledge of formal protocol, executive etiquette, and professional stakeholder engagement.
• Experience developing media relationships and coordinating press opportunities.
• Familiarity with Microsoft Office, Google Workspace, calendar platforms, social media, and virtual communication tools.