PT - Asset Administrator

• Research best products for purchase.
• Add money to DTS by setting up “manufacturer buy backs” of old assets where applicable and/or facilitate an annual IT Technology Sale.
• Records and Reports
• Audit entire campus annually to keep accurate records. 
• Maintain records of assets and produce worksheets to anticipate need.
• Create reports to demonstrate life cycle and warranty trends.
• Produce annual report for all ‘known’ DTS technology purchased with non-IT DTS budgets.
• Produce annual report for Faculty Life Cycle Maintenance of Computers and related technology.
• Produce annual report for Staff Life Cycle Maintenance of Computers and related technology.
• Accurately and correctly receive products and check or receive into inventory.
• Tag items and record in database.
• Facilitate returns when necessary.
• Ship assets to other campuses or remote staff as necessary.
• Keep records of warranties.

• Ensure security of PII (personally identifiable information) and other institutional data by monitoring removal of all hard drives or complete erasures from computer housings.
• Further ensure safety of PII and other institutional data by shredding of hard drives from retired computers, copiers, MFP’s, data arrays, SAN/JBOD/NAS 
• When applicable work help IT work toward PCI compliance.

• Keep records of all software purchased and/or used on DTS-owned assets.
• Manage software licensing compliance for DTS (all campuses).
• Research licensing requirements of all software purchased and/or used on DTS-owned assets.
• Find legal and cost effective ways to purchase all DTS purchased software.
• Maintain relationships with all departments to create a smooth process.
• Report software license violations to IT management.

• Purchasing
• Obtain competitive quotes for requested hardware and software
• Secure the proper signatures and budget numbers.
• Submit PR’s to Business Office.
• Match receipts with department CC statement
• Maintain the Budget Project Management to log all expenditures for Open IT related Projects.

• Create IT work orders related to the life cycle management of technology for desktop support provisioning, as well as general provisioning of other IT related technology.
• Work to create a smooth and efficient office environment.
• Complete coursework in Excel to be able to create reports that support all of the work in IT department.
• Move toward a paperless IT environment.
• Complete any other task/objective assigned by the IT Asset and Project Manager.

Qualifications

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Budget management experience.
• Procurement experience.
• Expense report writing experience.
• Industrious Work Ethic.
• Excellent verbal and interpersonal, communications, and customer service skills.
• Experience working with the Microsoft 365 (employment history using outlook/word/excel) and PC Platform.
• Capable grammatical skill.
• Intermediate or stronger Excel capabilities.
• Experience working with corporate contracts and related terms and conditions.
• Self-starter; able to manage own projects efficiently for on-time delivery,
• Self-motivated; pro-active; a team player; well spoken.

• High school diploma or equivalent.
• At least two years related experience required.
• Current human resources and/or compensation credentials or certification preferred.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 50-100 pounds at times.