Bookkeeper – Property Management

Position Overview:

The Bookkeeper will be an integral part of the Accounting team in a fast-paced, collaborative, and friendly environment. This role is responsible for managing day-to-day bookkeeping activities, includingaccounts payable, accounts receivable, bank reconciliations, financial reporting support, and general accounting duties.

The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities while meeting deadlines. Experience withreal estate and property management accounting is a plus.

Key Responsibilities

Accounts Payable

• Monitor daily AP activity inAvidXchange/Rent Manager or similar platforms.

• Review invoice coding and charges for accuracy.

• Batch and post approved invoices into Rent Manager or other property management software.

• Research and resolve invoice discrepancies by comparing vendor bills with proposals or statements.

• Generate and analyzeweekly AP Aging reports.

• Obtain and track vendorCertificates of Insurance (COIs).

• Maintain accurate vendor records, including contact and billing information, and ensure information matches W-9 forms.

• Respond to vendor and property manager inquiries regarding payment status.

• Record and track property-related expenses, including insurance, taxes, mortgage payments, and broker fees.

• Record and reconcile mortgage escrow activity.

• Process monthly management fee invoices and tenant security deposit refunds.

• Support audit-related AP inquiries and provide necessary documentation.

Accounts Receivable

• Prepare and distribute monthly rent bills and tenant statements.

• Record and scan checks and post payments into accounting systems.

• Manage daily cash posting and bank deposit recording.

• Reconcile the security deposit general ledger (GL) to bank statements and tenant ledgers.

• Monitor and follow up on outstanding receivables; contact tenants regarding payments by phone, email, and mail.

• Analyze and maintainAR Aging reports, prioritize collections, and resolve discrepancies.

• Process move-out reports, Section 8 payments, and security deposit refunds.

• Respond promptly to tenant inquiries regarding charges, payments, and account balances.

• Maintain accurate tenant records, including billing and contact information.

General Accounting & Support

• Perform weekly and monthly bank reconciliations.

• Perform bill-backs on corporate and property books.

• Assist with month-end and year-end closings, including account reconciliations.

• Assist with monthly BVR reports.

• Enter key data from new loans into mortgage databases.

• Support audits and financial reporting as needed.

• Assist with other general accounting and finance-related tasks as assigned.

Position Requirements

• 3–5 years of experience as a Bookkeeper, Accounts Payable/Receivable Specialist, or in a similar accounting role.

• Strong understanding of accounting principles, AP/AR procedures, and financial reconciliation.

• Familiarity withreal estate or property management accounting is a plus.

• Proficient inMicrosoft Office, particularly Excel and Word, andGoogle Workspace, including Sheets, Docs, and Gmail.

• Experience with accounting software such asRent Manager, AvidXchange, or similar platforms.

• Excellent analytical, problem-solving, and organizational skills.

• Strong attention to detail and the ability to work accurately in a fast-paced environment.

• Effective communication and interpersonal skills.

• Ability to multitask, prioritize responsibilities, and meet deadlines.

• Ability to work independently as well as collaboratively as part of a team.

• Positive attitude with a willingness to learn, grow, and take on new responsibilities.