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Project/Program Management Specialist 2 - InVitro
Sunrise Systems Inc
- 🇺🇸 United States
- Remote
- Manager or above
- 3 days ago
- Excel
- Pivot Tables
- Power BI
- Microsoft PowerPoint
- Smartsheet
- Microsoft Project
- System Design
- Power Query
- Power Automate
- Data Visualization
- PowerPoint
- PMP
- PgMP
3 days ago
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Job Title: Project/Program Management Specialist 2 - InVitro
Job Id: 26-05217
Location: Remote Role
Duration: 12 Months Contract
Position Type: Hourly Contract Position (W2 only)
Job DescriptionÂ
- On site preferred but for a stellar candidate we can do remote
- Senior Project/Program Manager (Contractor)
- Location: Milpitas, California preferred. Remote candidates may be considered based on experience and qualifications.
- Assignment Type: Temporary / Contract
- Department: Biosciences Integration PMO
- Reports To: Director, Integration Program Management
Must HaveÂ
- Integrated project planning: Ability to build and maintain detailed plans covering scope, deliverables, milestones, dependencies, owners, resources, and target dates.
- Regulated life sciences experience: Experience managing complex projects in medical devices, in vitro diagnostics, pharmaceuticals, or another regulated environment.
- Regulatory submission knowledge: Working knowledge of global product registrations, re-registrations, submission readiness, and regulatory documentation processes.
- Technical dossier management: Familiarity with dossier development, document readiness, review cycles, submission inputs, and approval dependencies.
- Quality and design control knowledge: Working knowledge of quality management systems, design controls, compliance requirements, and change control.
- Labeling and artwork project management: Experience coordinating labeling changes, artwork development, review and approval workflows, and implementation readiness.
- RAID and dependency management: Proficiency managing risks, actions, issues, decisions, assumptions, and cross-functional dependencies.
- Schedule and critical-path management: Ability to identify sequencing constraints, schedule conflicts, downstream impacts, and critical-path risks.
- Project data management: Experience designing and maintaining structured project databases, trackers, and reliable reporting processes.
- Advanced Microsoft Excel: Strong capability with formulas, pivot tables, lookups, data validation, reconciliation, and analysis.
- Power BI or comparable dashboard tools: Ability to develop and maintain dashboards that communicate milestones, overdue deliverables, risks, trends, and leadership actions.
- Project and collaboration tools: Proficiency with Microsoft PowerPoint, Teams, SharePoint, and project-planning platforms such as Smartsheet or Microsoft Project.
- Direct experience with global medical device or in vitro diagnostic product registrations and re-registrations.
- Experience coordinating technical dossier development, remediation, review, and submission readiness.
- Familiarity with labeling and artwork management systems, including review and approval workflows.
- Experience supporting quality management system, design control, change control, or compliance remediation initiatives.
- Experience managing product transitions, including dependencies across regulatory, quality, operations, supply chain, commercial, and IT teams.
- Experience supporting M&A integration, business transformation, or enterprise-level programs.
- Experience working with global teams across multiple regions, business units, and time zones.
- Working knowledge of Smartsheet, Microsoft Project, Microsoft Planner, or comparable project-planning tools.
- Experience with SharePoint-based data structures, document libraries, and program reporting.
- Experience automating reporting or workflows using Power Query, Power Automate, or comparable tools.
- We are seeking an experienced Senior Project/Program Manager to support a major global regulatory registration and product transition program, along with other strategic integration initiatives within the Biosciences organization.
- Functional subject matter experts will own and perform the underlying regulatory, quality, technical, labeling, operational, commercial, and IT work. The Senior Project/Program Manager will integrate these activities into an executable plan, track progress, manage dependencies and risks, and drive timely decisions and accountability across the team.
- The successful candidate will be a proactive, analytical project leader who can independently structure complex work, maintain reliable program data and reporting, and communicate effectively with project teams and senior stakeholders.
- Lead assigned projects and workstreams, translating program objectives into clear scope, deliverables, milestones, owners, dependencies, and target dates.
- Build and maintain integrated project plans that align regulatory, technical documentation, labeling, quality, R&D, operations, supply chain, commercial, and IT activities.
- Coordinate across functional leaders and subject matter experts, monitor commitments, resolve planning gaps, and drive completion of deliverables in a matrix environment.
- Identify and manage risks, issues, actions, decisions, assumptions, schedule conflicts, and resource constraints.
- Assess the downstream impact of changes and delays, establish mitigation plans with accountable owners, and escalate material items through appropriate governance channels.
- Facilitate cross-functional planning sessions, working meetings, risk reviews, and decision discussions.
- Ensure meeting outcomes, approved decisions, and changes are reflected in project plans, reporting, and communications.
- Apply working knowledge of technical dossiers, design controls, labeling, quality systems, and regulatory submissions to support appropriate planning, sequencing, documentation readiness, and submission readiness.
- Prepare concise status updates for project teams and leadership, highlighting progress, upcoming milestones, overdue actions, risks, dependencies, decisions, and required support.
- Design and maintain practical project databases, trackers, dashboards, and reporting processes.
- Consolidate information from multiple workstreams and analyze project data to identify trends, emerging risks, and areas requiring leadership attention.
- Improve the quality, consistency, and efficiency of program reporting, including opportunities to simplify or automate recurring data collection.
- Bachelor's degree in business, science, engineering, operations, information systems, or a related discipline.
- Ten or more years of progressive project or program management experience.
- Experience managing complex, cross-functional projects or workstreams in a regulated life sciences environment.
- Demonstrated experience managing integrated plans, milestones, dependencies, risks, issues, decisions, and accountability across multiple functions.
- Working knowledge of technical dossiers, design controls, labeling, quality systems, and regulatory submission processes.
- Strong analytical and data management capabilities, including experience developing project databases, dashboards, and data-driven reporting solutions.
- Advanced proficiency with Excel and strong proficiency with Power BI or a comparable data visualization tool.
- Proficiency with PowerPoint, Teams, SharePoint, and project planning or collaboration tools.
- Strong written, verbal, facilitation, presentation, and stakeholder management skills.
- Ability to influence and drive accountability without direct authority.
- Direct experience supporting global medical device or in vitro diagnostic product registrations or re-registrations.
- Experience supporting regulatory submissions, technical documentation readiness, labeling transitions, or compliance remediation programs.
- Experience with business integration, transformation, M&A, or other enterprise-level initiatives.
- Experience working with global teams across multiple functions, regions, or business units.
- PMP, PgMP, or equivalent project management certification.
- Independently structures ambiguous work and drives it to completion.
- Balances detailed workstream execution with broader program priorities and changing requirements.
- Translates project data into clear insights, decisions, and actions.
- Uses sound judgment in issue resolution, escalation, and prioritization.
- Manages multiple priorities effectively in a fast-moving environment.
- Maintains high standards for detail, data quality, and reporting accuracy.
Factors which may affect starting pay within this range may include [geography/market, skills, education, experience and other qualifications of the successful candidate].
Qualified candidates please send your word format updated resume at the earliest to Pavan:Pavan.p@sunrisesys.com [732-395-4444].
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Thank You.
Project/Program Management Specialist 2 - InVitro · Sunrise Systems Inc