Project Coordinator

Project Coordinator

Location: Northridge, CA

Duration: 6 Months

Shift Schedule: Onsite

Summary:

The Project Coordinator provides administrative and operational support to business leaders and cross-functional teams. This role is responsible for coordinating day-to-day activities, managing financial and purchasing processes, supporting travel and meeting logistics, and ensuring timely completion of administrative tasks. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Create, track, and manage purchase requisitions and purchase orders.
• Prepare and process expense reports in accordance with company policies.
• Coordinate domestic and international travel arrangements, including airfare, lodging, transportation, and itineraries.
• Perform invoice reconciliation and support invoice processing to ensure timely and accurate payments.
• Schedule, coordinate, and support meetings, including managing calendars, preparing meeting materials, and documenting action items.
• Administer and reconcile purchase card transactions, ensuring compliance with company procedures.
• Create, update, and maintain contracts, agreements, and related documentation.
• Monitor and follow up on outstanding approvals, invoices, contracts, and project deliverables.
• Support project teams with administrative and operational activities as needed.
• Maintain accurate records, reports, and documentation.
• Serve as a point of contact for internal stakeholders and assist with ad hoc requests.

Required Skills:

• 3-5 years of experience in a Project Coordinator, Administrative Coordinator, Executive Assistant, Program Coordinator, or similar business support role. Bachelor's degree preferred in Business Administration, Project Management, or a related field.
• Strong organizational and time management skills.
• Excellent attention to detail and ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Experience with purchasing, invoice management, expense reporting.
• Ability to work independently and anticipate business needs.
• Strong customer service mindset and collaborative approach.