Job Title: Project Coordinator
Location: Ft. Myers, FL
Duration: Contract to hire
Start Date: ASAP
Job Description:
- Assist with project delivery and administration of multiple installation projects throughout their life cycle.
- Work with multiple Project Managers to ensure project delivery meets clients' expectations and the project is completed on time and within budget.
- Administer project setup in financial system, project management application.
- Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
- Follow up daily with project team members on uncompleted tasks and open issue logs.
- Document actions in project management application.
- Update project status with client on a regular basis.
- Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
- Use the financial system to monitor budget, actual project cost and cost commitments.
- Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
- Organize, administer, and maintain electronic, and hard copy filing systems in accordance with company record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
- Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
- Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
- Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
- Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
- Perform other duties and responsibilities as requested or required.
Project Coordinator · Rightech