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Project Coordinator
SERVPRO of Vacaville/Dixon
- 🇺🇸 United States
- On-site
- 22 hours ago
- $37,440 – $44,720 / year
- Health insurance
- Pension
22 hours ago
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- 401(k)
- Competitive salary
- Dental insurance
Project Coordinator
SERVPRO Team Mongan | Full-Time | Hiring ImmediatelyBe the person who keeps recovery moving.
When fire or water damage disrupts someone’s home or business, getting back to normal can feel overwhelming. Our crews help restore the property.You help keep the process moving—connecting customers, project managers, and crews from the office.
SERVPRO Team Mongan is looking for aProject Coordinator who enjoys solving problems, staying organized, and helping people through challenging situations. Your communication, attention to detail, and follow-through will help our teams deliver on our promise to make property damage “Like it never even happened.”
What’s in It for You?
- Competitive pay
- Health insurance
- 401(k) with company match
- Paid time off and paid holidays
- Paid training
- Opportunities to learn and grow
You’ll support multiple Estimators/Project Managers and their teams by coordinating schedules, maintaining accurate job files, communicating with customers, and helping resolve issues. From the first call through final billing, you’ll help projects move forward efficiently while keeping customers informed.
What You’ll Do
Keep Projects Organized and Moving
- Coordinate project activities, schedules, and updates across multiple teams.
- Track project progress, identify obstacles, and help resolve issues that could delay completion.
- Maintain current job files, work-in-progress reports, and project documentation.
- Schedule services and deliveries.
- Provide timely status updates.
- Serve as a key point of contact for customers, vendors, and internal teams.
- Assist with incoming calls and First Notice of Loss communications.
- Support communication with insurance adjusters as needed.
- Help address customer concerns and coordinate resolution of escalations.
- Collect, review, and organize field documentation and daily site reports.
- Review records and work with Technicians to address needed updates.
- Prepare preliminary and emergency service estimates, change orders, and supplements.
- Review estimates against drying reports, client requirements, and applicable insurance guidelines.
- Prepare customer material allowances and selection sheets.
- Complete and track contracts, invoices, estimates, and submittals.
- Prepare job files for upload, audits, backup, and close-out.
- Coordinate customer warranty documentation and Certificates of Satisfaction.
- Help ensure prompt, accurate billing information reaches Accounts Receivable.
- Assist with collections and outstanding documentation.
- Support compliance requirements throughout the job file process.
What You Bring
- Strong customer service skills and a professional, helpful approach.
- Excellent organization, attention to detail, and follow-through.
- Clear verbal and written communication.
- The ability to manage multiple priorities and adapt as business needs change.
- Comfort using business software and learning new systems.
- A high school diploma or GED.
- Business or administrative experience.
- Experience in restoration, commercial cleaning, or insurance.
- Experience preparing estimates and managing job files.
- An associate or bachelor’s degree.
This is afull-time, primarily office-based position, typically workingMonday–Friday, 8:00 a.m.–5:00 p.m. Additional hours or schedule flexibility may be needed based on business demands.
The role is largely sedentary and includes filing tasks that may require lifting files, opening filing cabinets, bending, and standing on a step stool.
Ready to Make a Difference?
If you enjoy bringing order to a busy day, helping customers feel supported, and keeping a team moving toward a shared goal,apply today to join SERVPRO Team Mongan as a Project Coordinator.
Project Coordinator · SERVPRO of Vacaville/Dixon