PROGRAM OPERATIONS ASSOCIATE - GLOBAL INITIATIVES

PROGRAM OPERATIONS ASSOCIATE – GLOBAL INITIATIVES
NYC | Hybrid | Contract

Are you a highly organized, detail-driven professional who loves keeping complex projects moving? We’re looking for aProgram Associate to join a dynamic global nonprofit team and serve as the operational “glue” across grants, contracts, reporting, events, and stakeholder coordination.

This is an ideal opportunity for someone who is astrong writer, sharp researcher, and exceptional project coordinator who can manage multiple priorities while supporting senior-level professionals.  Hourly rate is $37-43/hour, based on experience.  Please email qualified resume to Jmoses@phaxis.com

What You’ll Do:

• Coordinate grants, contracts, vendor agreements, and related documentation
• Track deliverables, deadlines, milestones, budgets, and follow-up items
• Maintain program records, databases, SharePoint, and project trackers
• Prepare reports, briefing materials, presentations, one-pagers, and meeting materials
• Conduct research and synthesize complex information into clear, concise summaries
• Coordinate stakeholder communications and track commitments through completion
• Support high-level meetings, workshops, and international convenings, including logistics and materials
• Partner with Legal, Finance, Communications, and Grants Management teams

What We’re Looking For:

• Bachelor’s degree and3+ years of relevant experience
• Experience withgrant or contract administration, ideally within a nonprofit, foundation, international development, or similar environment
• Excellentwriting, editing, research, and organizational skills
• Strong attention to detail with the ability to manage multiple workstreams simultaneously
• Advanced Microsoft 365 skills, particularlyExcel, PowerPoint, Word, Teams, and SharePoint
• Experience withSalesforce or similar CRM/database systems
• Comfortable supporting senior leaders and working with internal and external stakeholders
• Strong judgment, discretion, follow-through, and a proactive “I’ll take care of it” attitude
• Experience coordinatingevents, convenings, or multi-stakeholder projects is a plus
• International or cross-cultural experience is highly desirable